ACADEMIC ADVISING refers to the assistance provided to help students manage the requirements of a curriculum: the classes a student must take and the correct order of the classes. The Office of Academic Affairs oversees academic advising.
MAJOR AREA MENTORING refers to the assistance provided to help students develop the skills and sensibilities that relate to and result from the one-on-one lessons between a student and a major teacher. Over the course of a program of study, the major teacher becomes a trusted mentor in such matters as technique, repertoire, and professional conduct. The major teacher is also an appropriate mentor for such decisions as summer programs, subsequent schools, and auditions. Major teachers, as well as conductors, and chamber music coaches typically have the best overview of the student’s technique and musicianship and are thus ideally suited to provide mentoring.
Academic advising is different from mentoring. Mentoring looks ahead of the immediate concerns of a semester to opportunities beyond the current course of study. Advising seeks to help students succeed in their studies and to explore opportunities to make the best use of their time at Peabody. In addition to course requirements, advising also includes such matters as testing, placement, course scheduling, transfer credits, grades, academic progress and any issue relating to the student’s success in a course and the role of the course in the curriculum. Advising also includes exploring such opportunities as pursuing a minor, studying abroad, and adopting the five-year BM/MM degree.
New students are required to attend an orientation advising session where they will receive clarification on the academic rules and regulations and the requirements of their degree program. Students in the BM, MM, and DMA programs will also be advised about their first semester’s schedule according to the results of placement testing. Throughout their studies, students may also refer to the catalog or go to http://peabody.jhu.edu/conservatory/academicaffairs for a specific degree program’s requirements
Students should carefully review their own progress toward graduation each semester by using “Advisor.” Advisor is a degree audit program linked to SIS that displays a student’s degree, program, major, completed credits and in‐progress credits taken to fulfill the degree requirements of their specific program of study. Students can find Advisor in SIS, in the very same tab used for registering for classes. Any questions about student progress or the distribution of classes in the Audit should be referred to Academic Affairs.
While less apparent to students, there are three interdependent processes generating reports on student progress at all times: 1) roster confirmation, 2) midterm progress reporting, and 3) the review of satisfactory academic progress. These processes act as an early warning system to prompt advisor intervention.
Roster confirmation occurs after the first week of classes when the Office of Academic Affairs reviews course registrations to ensure that students are enrolled in the correct courses.
The Midterm Progress Report (MPR) is created after the fourth week of classes, when Academic Affairs polls faculty for information about student success in classes. The faculty completes a web-based form indicating the student, the course, the current grade, comments, and a suggested action. Data from the MPR is then rendered to the faculty of the relevant faculty standing committee and advising staff. Academic Affairs contacts every student flagged by faculty on the MPR.
Satisfactory Academic Progress (SAP) is a routine assessment completed after final grades are reported for a semester. The SAP report is a snapshot of key academic factors for every student enrolled in a current semester (see Satisfactory Academic Progress under Academic Regulations, below, for more details). The Associate Dean for Academic Affairs reviews the report and submits recommendations to the relevant faculty committees for action. The faculty committee votes on the suggested actions and modifies them as necessary.
Any of these processes may necessitate a meeting with the advising staff. Students may also request a meeting with the Dean of Academic Affairs at any point by contacting the Academic Program Coordinator. In AY 2016-2017, Friday mornings has been designated as priority times for students to have impromptu meetings with advisors.
Because of the attendant issues of transition and adjustment, Peabody devotes special resources to freshmen and sophomores in the undergraduate program. Students in Music Education are specially mentored by the Music Education faculty, while students in Recording Arts are managed by the Recording Arts faculty. All other freshmen and sophomores are advised by Academic Affairs. Undergraduate advisors meet with the students on the details of their schedules until the end of the second year of study. Thereafter, the role of advising rests with the major teacher. However, regardless of advisor assignments, students are welcome to contact the Registrar and the Associate Dean for Academic Affairs on all matters pertaining to curricula, registration, and grading.