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Acceptable Use Of Information Technology Resources
Accompanying Policy
Alcohol and Other Drug Policies
Audio and Video Recording Policies
Bicycles On Campus
Bulletin Board Posting Policy
Codes Of Conduct
Disability Compliance And Grievances
Documentation Of Illness
Equal Opportunity and Title IX Notice
Family Educational Rights and Privacy (FERPA)
Fundraising Policy
Hazing
Identification Cards
Instrument Loans And Rentals
Interruption Of Degree Work
Missing Student Notification Policy
Performance Halls
Photography
Piano Malfunction
Practice Room and Maintenance Policy
Service and Assistance Animal Policy
Sexual Misconduct Policy and Procedures
Solicitation
Tobacco-Free Policy
Visitors

Acceptable Use Of Information Technology Resources

http://it.jhu.edu/policies

Accompanying Policy

https://portalcontent.johnshopkins.edu/Peabody/conservatory/academicaffairs/accompanists.html

Peabody provides accompanists for lessons, repertoire classes, and juries. Student accompanists are full-time piano majors who have been approved to accompany. Most accompanists hold one of the graduate assistantships in accompanying that are offered each year, both for general studio work and in opera.  Other students are paid by the hour.

Alcohol and Other Drugs Policies

https://studentaffairs.jhu.edu/policies-guidelines/university-student-policies/

Audio and Video Recording Policies

Peabody Institute Recording and Live Streaming Policies – Copyright and Appropriate Use: The primary purpose of this policy is to state acceptable and unacceptable use of audio and video recording and live-streaming concerts and events at the Peabody Institute.

Bicycles On Campus

Bicycles are to be secured to the bicycle racks located in the Plaza near the East Tower of the Residence Hall. A limited number of bicycle locks may be obtained from Campus Security free of charge. Bicycles left unattended for 30 days will be removed by the Campus Security and placed in storage. Bicycles left unclaimed for a total of 60 days will be disposed of through a charitable organization.

Bulletin Board Posting Policy

All notices posted around campus must adhere to the following standards:

  • The Student Affairs Office will post any approved fliers in designated locations and may restrict the number of fliers posted.
  • All posters must be hung with thumb tacks for bulletin boards or blue painters’ tape for walls only. No staples or other tapes allowed.
  • Postings must be in English, though other languages may be included.
  • There must be contact information on the posting (front or back is acceptable).
  • Postings of Events: a date and time of the event, organization’s name and contact person’s info must be present.
    • These fliers will be taken down the day following the event by the Student Affairs Office
  • Postings of Selling Goods: the item of interest, the seller’s contact information, and the date the items are available for sale must be present.
    • These fliers will be taken down no later than 20 days after the published date by the Student Affairs Office.
  • Postings of Services: services provided (photography, private lessons, etc.), name, contact information, and a short description must be present.
    • These fliers will be taken down at the end of each semester.
  • Postings of Recitals: you must follow the layout from the ensemble office only.
    • These fliers will be taken down following the recital.

Please visit the Student Affairs Office to have materials posted. For further questions, email peabodystudentaffairs@jhu.edu. Posters that do not adhere to these standards will be removed without notice. Repeated failure to comply with posting policies will result in disciplinary actions.

As an educational institution, Peabody believes strongly in freedom of expression. At the same time, it is important for those posting announcements to recognize the diversity of our community and to remain respectful of others who will view the posters. Beyond the diversity that exists within the Conservatory in terms of race, nationality, ethnic background, sexual orientation, and religious identity, we have young children from the Preparatory on campus daily. Individuals posting announcements are asked to be mindful of these differences and to refrain from posting notices that negatively target or needlessly offend those of different backgrounds.

Codes Of Conduct

Academic Code of Conduct: https://portalcontent.johnshopkins.edu/Peabody/conservatory/academicaffairs/regulations/academiccode.html
Student Code of Conduct: https://studentaffairs.jhu.edu/policies-guidelines/student-code

The Academic Code of Conduct applies to students at the Peabody Conservatory of the Johns Hopkins University and the Student Conduct Code applies to all students at the Johns Hopkins University. The primary purpose of the regulation of student conduct is to promote the highest level of academic integrity and to protect the health, safety, welfare, property, and rights of all members of the campus community. These codes are designed to benefit the Peabody Conservatory and the Johns Hopkins University and to assist in establishing the highest standards of ethics and morals among its members. Acceptance of membership in the Peabody Conservatory carries with it an obligation on the part of each individual to respect the rights of others, to protect the University as a forum for the free expression of ideas, and to obey the law in keeping with the educational mission of the Conservatory. Acts of misconduct are viewed first as an opportunity to teach students the impact of their behavior and to understand the consequences of their actions.

No refund of tuition or fees will be granted to students suspended or dismissed for disciplinary reasons as a result of the Academic Code of Conduct and the Student Code of Conduct. Peabody reserves the right to revoke scholarships and/or dismiss a student whose academic standing or general conduct is considered unsatisfactory. Federal aid will be adjusted according to the Return of Title IV Funds refund policy, and may create a balance for which the student is responsible.

Disability Compliance And Grievances

The Peabody Institute of the Johns Hopkins University does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, veteran status or other legally protected characteristic in any student program, activity administered by the University, admission, or employment.

Under Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, and the ADA Amendments of 2008, a person is considered to have a disability if (1) they have a physical or mental impairment that substantially limits one or more major life activities (such as hearing, seeing, speaking, breathing, performing manual tasks, walking, caring for oneself, learning, or concentrating); (2) they have a record of having such an impairment; or (3) they are regarded as having such an impairment.

Student Disability Services and the Office of Institutional Equity serves as central points of contact for information on physical and programmatic access, specific accommodations, resolution of complaints and problems, faculty and staff concerns, and identification of available services. In addition, SDS can provide training, consultation, and information regarding disability issues.

The Offices of Human Resources and/or University Departments assumes the coordination of services and accommodations for employees.

Confidential student records are retained for seven years from the date of graduation or leave from the Conservatory.

Questions regarding Title VI, Title IX, and Section 504 should be referred to the Office of Institutional Equity, Wyman Park Building, Suite 515, 410-516-8075, 410-516-6225 (TTY), accessibility.jhu.edu.

Documentation Of Illness

In the event of a short-term illness, students should promptly communicate with their faculty and discuss arrangements to complete missed work when they are able. Student Health and Wellness does not provide documentation for students who miss individual classes. If students need support during a short or long-term illness, please contact Student Affairs, who can help problem-solve and work with students around communicating with their faculty, if needed.

Students who have been seen at the Health Center and are dealing with a prolonged illness that causes them to miss a significant number of classes, assignments, exams, or ensemble obligations may request verification of their visit to the Health Center. This verification will not be provided retroactively. This information will be shared directly with the student. If a faculty member requests documentation of an absence, students can work with Student Affairs to both review their documentation and communicate with their faculty. Because absences from a final exam, recital, or concert is excused only for the most serious of circumstances, Student Health & Wellness will provide verification of illness to students who are seen at the Center for treatment at the time of their illness only.

If a student experience a prolonged illness that interferes substantially with the student’s academic requirements for the semester, they are encouraged to work with the Peabody case manager to discuss options, which may include considering a medical leave of absence for the semester.

All students are encouraged to ask their instructions for expectations around class attendance. Such policies are determined by each instructor and may differ from class to class. Please note that falsely reporting an illness or injury is a violation of code of conduct.

Equal Opportunity and Title IX Notice

The University has adopted these statements concerning equal opportunity and Title IX to provide notice to students, faculty, staff, applicants for employment and admissions, and unions or other professional organizations holding collective bargaining or professional agreements with the University.

Family Educational Rights and Privacy (FERPA)

Students wishing to exclude personal information from the directory should complete the form located at https://registrar.jhu.edu/wp-content/uploads/2019/09/Directory-Exclusion-Form-rev-08.2019.pdf and submit it to verify@jhu.edu for SIS-processing.

Fundraising Policy

Any individual student or group that solicits funding from outside sources ( i.e. businesses, corporations, foundations, individuals) for Peabody affiliated purposes must submit all requests to the Office of Student Affairs for review and approval. The Office of Student Affairs will in turn work with the Office of External Relations to review any use of the Peabody name as well as the list of potential donors, in order to avoid any conflict of interest or potential legal and IRS related concerns.

Hazing

The University prohibits hazing, which is defined as any action taken or situation created intentionally that causes embarrassment, harassment, or ridicule and risks emotional and/or physical harm to members of a group or team, whether new or not, regardless of the person’s willingness to participate. For more information, please review the JHU hazing policy.

Identification Cards

Identification cards must carried at all times by all members of the Peabody community and must be shown upon request to any Institute official or representative. There are no exceptions to this safety rule. Identification cards are issued to new students when they arrive on campus.

Students are assessed a $25.00 fee to replace an ID card. Any IDs that are found should be turned in immediately to the Campus Security Office. Cards are the property of the Peabody Institute of The Johns Hopkins University. The lending of this card to anyone or the possession of another person’s card is a violation of Peabody Institute regulations and may result in confiscation of the card and loss of privileges.

Campus access for all student ID cards is turned off at noon on the Friday after graduation. Student Affairs will communicate the process by which students can request campus access for the summer, and all approved requests will be processed by Campus Security.

Instrument Loans and Rentals

The instrument collection of The Peabody Institute includes a wide variety of standard orchestral string and wind instruments, as well as auxiliary and specialty instruments which many students may be called upon to play as part of their ensemble assignments.

Piano Loan Program

The Piano Technology Department offers currently enrolled piano majors the opportunity to have an instrument in their home for the purpose of practicing off-campus. The number of pianos within the lottery varies from year to year. Interested students may participate in the Piano Lottery which is usually held at the beginning of the fall semester. Pianos that are returned upon graduation are usually placed with students on the wait list or through a second lottery. Students who receive a piano through the Piano Lottery are required to pay a flat fee of $100. In addition, students are also responsible to pay for the round trip moving expenses upon signing the Piano Loan Contract. The round trip cost of a piano move is $250 for keyboards, $350 for uprights, and $450 for grands, plus $6 per stair each way if applicable. The student is also responsible for arranging and paying for their own piano tuning, string replacement, and other minor repairs. The loan of the piano includes a straight, wooden piano bench. The loan may last the duration of the student’s enrollment at Peabody as long as the student is enrolled in major lessons. Students participating in the Piano Loan Program are expected to predominantly use their loan instrument for practice rather than the Peabody practice rooms. For more information about this program, please contact Renee Kelsey at rkelsey3@jhu.edu or by phone at 667-208-6635.

Interruption Of Degree Work

A leave of absence is an approved interruption of the degree program. Any student in good standing may be placed on leave of absence for personal or professional reasons. Requests for total withdrawal from degree programs must be initiated in the Office of Student Affairs, through Deb Gould, Associate Director of Student Support. More information can be found here.

Missing Student Notification Policy

As a requirement of the Higher Education Act of 1965 (amended) and in an effort to assist in ensuring the safety of our residential students, the Peabody Institute of The Johns Hopkins University has established a missing student notification policy that requires the University to alert an emergency contact designated by the student and/or the student’s family, as well as local law enforcement, if the student has been missing for more than 24 hours.

All students are asked to provide the name and phone number of an emergency contact person with the information that is collected by the Registrar’s Office.

This information is accessible to authorized campus officials who have the responsibility of notification and law enforcement officers, in furtherance of a missing person investigation. The following procedures apply to all notifications:

  • If an individual becomes aware that a residential student has been missing for more than 24 hours, they should immediately report the situation to Campus Security at 667-208-6608. A campus security officer is available to respond to a call 24 hours a day, 7 days per week.
  • Campus officers will gather the details of the situation and inform the Director of Student Affairs so that the designated emergency contact can be notified as soon as possible.
  • In the case that the missing student is under the age of 18 and not emancipated, their custodial parent(s) or guardian(s) must be notified within 24 hours of the determination that the student is missing. This notification is in addition to any additional contact person designated by the student.
  • Local law enforcement will be notified in all cases even if the student has not provided an emergency contact, and the University will provide the necessary information to assist in locating the missing student.
  • Individuals who are concerned about someone who has not been missing for 24 hours, but has failed to return to their residence are also encouraged to contact Campus Security.

If the circumstances related to a student’s disappearance appear to be related to foul play, (i.e., kidnapping or other criminal acts), then the appropriate notifications and actions should be initiated immediately, even if the student has been missing for less than 24 hours.

Performance Halls

Concert halls on campus are heavily used throughout the year. The Concert Office coordinates more than 1000 events in the halls from September to June. Consequently, rehearsal time is only available for degree and non-degree recitals scheduled through the Concert Office. Instructions for arranging rehearsal time for recitals will be given to students when they register for a recital.
Food, drinks, and smoking are strictly prohibited in the performance halls. Following rehearsals in performance halls, students are responsible for covering any piano, harpsichord or organ used in the rehearsal. Piano covers must not be placed on the floor in any performance hall. For degree recitals, halls are not available until 15 minutes before the performance. All performance halls close at 11:00 pm.

Photography

Professional photo shoots in Peabody facilities require the approval of the Marketing and Communications Office. Permission will only be given if the shoot will not interfere with classes, rehearsals, concerts, and other activities of the Institute. For more information about this policy, contact Ben Johnson in the Marketing and Communications Office at 667-208-6562 or via email at bjohnson@jhu.edu.

Piano Malfunction

If a community member happens to discover a piano with a malfunction, please fill out a piano maintenance form which can be found as a QR code on each piano under the music desk. If there is a malfunction in any of the concert halls, the Piano Technology Department in the basement should be notified immediately. Please call 667-208-6635 or stop by the piano shop. Do not discard any broken bass strings; lay them inside the piano along the curved side. Also, do not discard any key tops or sharps; put them under the music desk, by the tuning pins. Piano covers must not be placed on the floor in any performance hall. A storage box is provided in each location and should be used for this purpose.

In the event a concert, rehearsal, or recording includes a prepared piano piece, the student must discuss arrangements with the Piano Technology Department prior to the first rehearsal for approval.

No objects may be placed within the piano nor may tape, adhesive markers, whiteout, or other substances be placed on piano dampers or strings without the permission of the Piano Technology Department.

Practice Room And Maintenance Policy

There are acoustically-treated practice rooms on campus which are available (some only by key check-out through Campus Security) for students taking major lessons at the Conservatory. These rooms receive an enormous amount of use, and reasonable steps are taken to protect the longevity and beauty of our valuable instruments. Accidental spills, burn marks, and food debris are some of the sources of considerable damage that are observed in our practice rooms. Careful cooperative effort of every student enables everyone to achieve maximum benefit from, and to protect the condition of, our facilities. Toward that end, students need to adhere to the following guidelines:

  • Students must place their ID cards, with the photograph facing outward, in the ID card clips mounted on practice room doors for the duration of their practice sessions.
  • Eating, drinking, and smoking are strictly prohibited in all practice rooms and concert halls. Water bottles for singers and wind instrumentalists are permitted, but must be placed on the shelves provided or on the floor.
  • Please do not place any items (i.e., book bags, pocketbooks, instrument cases, etc.) on top of the pianos. Items should be placed on the floor, or on the shelves or hooks provided.
  • As a courtesy to fellow students, practice sessions are limited to a period not to exceed three (3) hours. Students using key access practice rooms must lock the door and return the keys to Campus Security at the conclusion of their practice sessions. Students may check out the key for an additional three hours from Campus Security if no other student is waiting for the room.
  • Possessions may not be left in a room to reserve it. A room left unoccupied for 10 minutes is available. In an effort to reduce thefts, Campus Security may lock an unoccupied practice room if there are unsecured items in it.
  • If chairs or stands are moved from other practice rooms, or if a piano is moved within a room, all items should be returned to their original locations at the end of each practice session. (Note: Students are advised to bring a personal portable stand to practice sessions).
  • For security purposes, coverings may not be placed over the windows in the doors of the practice rooms.
  • To protect our floors, cellists and double bass students are asked to use rubber tips or stoppers on their instrument end pins.
  • Practicing is not permitted in a teaching studio without the written permission of all the teachers assigned to the studio. At all times, teaching in these rooms takes precedence over practicing. Keep in mind that, in addition to a teacher’s regular teaching schedule, a teacher may need a room to teach a make-up or special lessons.
  • Hours of availability: Practice rooms located under the residence halls are available 24 hours a day. Organ students are permitted to use Griswold Hall 24 hours a day with permission of the studio teacher. All other practice rooms will be closed from 2:00 am until 6:00 am. If a practice room is locked, contact Campus Security for assistance.
  • Practice rooms and other campus facilities may not be used for non-Peabody related instruction (i.e. private instruction).
  • Practicing in hallways and other public areas is strongly discouraged as it may be disruptive to classes, performances, and offices in the area. Failure to heed a request to cease playing may result in disciplinary action.

Priority Practice Rooms:

  • Piano Practice Priority: These rooms have signs identifying them as piano priority practice rooms. Piano majors will have first right of access to these rooms and may ask non-pianists to leave rooms designated as piano practice priority rooms. There are an additional four piano priority rooms located in the hallway underneath the West Tower residence hall.
  • Chamber Music Practice Priority: Four rooms in Leakin Hall— 253 (chamber w/ piano), 239 (chamber w/o piano), 242, and 244 (quartet/quintet)—are designated for chamber music priority. Chamber groups with all members present may ask other students to vacate these rooms. Pianists have second priority for the piano chamber music rooms. On Saturdays, some of these chamber music priority rooms are used for teaching in the Preparatory and will not be available to Conservatory students for practicing between 9:00 am and 5:00 pm. Chamber music groups may reserve Saturday rehearsal times in Conservatory rooms with the Registrar’s Office by 4:30 pm on Fridays. In addition, the registrar can assign available rooms in Leakin Hall to students needing a place to practice with their chamber group.
  • Dual Piano Priority: Leakin Hall R237 is designated as a dual piano priority room.
  • Double Bass Practice Priority: Leakin Hall 414, 417, and 420 are bass priority practice room. Double bass students will have the prerogative to ask other instrumentalists to vacate the room.
  • Percussion Practice Priority: Some of the rooms in proximity to the percussion studio are locked percussion priority practice rooms. Students must go to the Campus Security Office to secure a key to these rooms.
  • Voice Practice Priority: Leakin Hall 129 is designated as a voice priority practice room. Vocalists have the prerogative to ask other students to vacate the room.
  • Harp Practice Rooms 34 and 35 on the plaza level of Leakin Hall are locked practice rooms designated as harp-only practice rooms. All harp students will be given keys.
  • Jazz Practice Rooms: Three rooms on the second floor of Leakin Hall are designated as jazz practice rooms.

These policies exist to optimize the availability of our finite number of rooms and to protect our instruments as much as possible. Students who violate these policies are subject to fines. The fines will be as follows:

$100 Failure to comply with request of practice room monitor, including Campus Security officer (No warnings)
$50 Drink or food on the pianos or concert halls
$50 Possessions left in an abandoned room for more than 10 minutes
$50 Failing to replace items (stands, chairs, etc.) removed from practice rooms
$50 Failure to yield priority in marked rooms
$50 Exceeding time limit (i.e. keeping a key to a locked practice room for more than the time permitted in this policy)
$25 Covering practice room window
$25 Failure to display ID properly (in window, photo facing outward)
$10 Non-food items (other than music) placed on pianos

Fines will double for repeat violations. Chronic violations of the policy may result in disciplinary action which may include a revocation of privileges to use the practice rooms, among other sanctions.

Students will be notified in writing of a violation citation and will have seven days from the date of the notification to appeal in writing to the Director of Student Affairs or other designated school official. A timely appeal will result in an opportunity to meet with the Director of Student Affairs or other designated school official who will consider any relevant information the student wishes to present. In the absence of an appeal, the sanction in the notice will be put into effect. Questions regarding this policy may be directed to the Student Affairs Office.

Service and Assistance Animal Policy

No pets are allowed on campus, with the exception of service animals. To learn more about the service animal policy, please visit here.

Sexual Misconduct Policy and Procedures

Please review the JHU sexual misconduct policy and procedures, which can be found at sexualassault.jhu.edu/policies-laws/.

Solicitation

Solicitation, canvassing, and sales of products by individual students, non-registered student groups, and/or non-students for personal or organizational funds, sales, membership, or subscriptions are prohibited in Peabody Conservatory buildings unless prior authorization has been granted. Students may not conduct business dealings in their rooms, nor operate a business from their room.

Tobacco- and Smoke-Free Policy

The Peabody Institute of the Johns Hopkins University is committed to providing a healthy, comfortable and productive work and learning environment for all students, faculty and staff. Research shows that tobacco use in general, including smoking and breathing secondhand smoke, constitutes a significant health hazard. In accordance with the Johns Hopkins University policy, the Peabody Institute strictly prohibits all smoking and other uses of tobacco products within all University buildings and on University property.

For the purpose of this policy, “tobacco” is defined to include, but is not limited to, any lit cigarette, cigar, pipe, clove cigarette, e-cigarette, and any other smoking product; and smokeless or spit tobacco, also known as dip, chew or snuff in any form.

The use, distribution, or sale of tobacco, including any smoking device, or carrying of any lit smoking instrument, in University owned, leased or occupied facilities or on University leased, owned, or occupied property, at events on University properties, or in University-owned, rented or leased vehicles, is prohibited.

If individuals within the University community smoke or use tobacco products off University properties, they are expected to be respectful of residents and businesses neighboring the University campuses and properties. They should not loiter in front of homes and businesses near University campuses or properties, and must discard tobacco products in appropriate receptacles. Violations of this policy may result in disciplinary action.

Visitors

Visitors are required to sign in and leave a photo ID with the officer at the entrance to campus, unless they are attending a public event such as a concert, recital, reception, banquet, or meeting. The officer will issue a visitor pass in exchange for a photo ID that will be returned when the visitor pass is returned.

Visitors are expected to keep the visitor’s pass on their person and visible while on campus.

Visitors are permitted to enter campus only when the main entrance is open, starting at 8 am on weekdays and 12 pm on weekends. Visitors are expected to leave campus by 10 pm or no later than one hour after the end of the event they are attending, unless they are in the company of a current student, faculty, or staff member. Community members accept full responsibility for their guests while on campus.

Visitors, who are not registered overnight guests of a residence hall resident, must leave campus by 2:00 am.

Overnight guests are permitted, provided their presence does not disrupt the normal activities of other residents. Students residing in double or triple rooms must obtain permission from their roommate(s) to have an overnight guest.

All overnight guests must register with the Residence Life Office and with their host’s Residence Assistant.

Overnight guests are restricted to no more than three consecutive nights on four separate occasions.