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This is a living document and will be continually updated as more information is available. If you have any questions that are not answered here, please contact the Office of Student Affairs at peabodystudentaffairs@jhu.edu or 667-208-6700.

Academics

The following decisions have been made in consultation with Peabody Conservatory department chairs about academic matters:

  • All in-person classes have been suspended through the end of the spring 2020 semester.
  • Lessons and most classes will continue online for the balance of the semester.
  • All enrollments in the spring semester 2020 will be reconfigured to be graded as pass (P) or fail (F)
  • Spring juries and hearings are cancelled. Enrollments for undergraduate juries in spring 2020 will be removed from the academic record and the corresponding requirement for graduation.
  • All non-degree recitals are canceled.  
  • Degree Recitals
    • Degree recitals for graduating students in the BM, MM, GPD, and DMA are canceled and the associated credits will be removed from degree requirements. 
    • DMA students not graduating this semester are encouraged to check in with their department chair and Dean Mathews regarding degree recitals.
    • Any student whose degree recital is canceled but who would still like to have a final recital on campus may work with the Concert Office to reschedule a time after the campus re-opens, pending hall availability. 

As we all continue to adjust to and manage around the impact of COVID-19, each division of the University has made adjustments to existing grading policies to meet the unusual circumstances presented this semester, based on what is appropriate for that school.

Academic Advising is available for meetings by phone or Zoom, for academic matters and planning.

Arthur Friedheim Library

Friedheim Library continues to offer research and assignment support online by appointment while we are closed to the public. Many library resources can accessed remotely. If you have questions about how to access scores, recordings, or books, contact us via chat or at friedheimlibrary@jhu.edu. 

We are still accepting Interlibrary Loan requests for online articles and physical collections. Requests for items in the physical collections will be filled with digital versions where available. Some items may not be available until Friedheim Library reopens.

For more information about remotely accessing the Library, visit the Remote Teaching and Learning site.

Commencement

Both the Peabody and the university-wide Commencement exercises scheduled for May 2020 will be held virtually (all in-person Commencement ceremonies are canceled). More information is forthcoming.

Health and Wellness

The Homewood Student Health and Wellness Center is here to assist you with your healthcare needs. Student Health and Wellness can be reached by calling 410-516-8270. When the clinic is closed you will be connected with our nurse advice line by calling our main number. Please call us rather than coming in person. 

The Peabody Clinic will be CLOSED for the remainder of the semester. If you are a Peabody student or faculty member with an URGENT injury in need of physical or occupational therapy, you may be seen by one of our performing arts clinicians at an alternate location. Learn more about our performing arts clinicians and other locations. Please note availability of clinicians and locations is subject to change. If you need additional guidance please contact the Peabody Clinic manager, Amanda Greene, at agreen84@jhmi.edu.

Additional University resources include:

General Health Guidelines

Our health and the health of our community is our primary concern. It is especially important we all take seriously the advice of public health experts for maximizing our own health and the health of others:

  • Wash your hands frequently
  • Cough/sneeze into your elbow
  • Get this season’s flu shot if you haven’t already

Social distancing

To slow the spread of COVID-19, public health experts encourage social distancing, a practice designed to keep sick individuals from coming in contact with healthy ones in order to limit opportunities for transmission. The CDC recommends avoiding large gatherings and crowds, and maintaining a distance of approximately six feet from others.

The Hub has published a social distancing overview that explores how the practice can “flatten the curve” and help prevent surges in illness that have the potential to overwhelm health care systems and lead to increased loss of life.

LAUNCHPad

For the remainder of spring semester, LAUNCHPad is operating remotely, and we are offering expanded virtual appointment options for career coaching.  We will also regularly post artist resources related to the challenges posed by COVID-19 on our website and social media pages (Facebook and Instagram).  Stay tuned for information about upcoming virtual events and discussion forums, as well.

Residential Students

We have required all students living on-campus to depart, except for a small number who were granted an exception. At this time, access to the Peabody campus is limited to students who have been given an exception to remain in the residence halls, and essential personnel. Practice rooms are available only to students who have been given an exception to remain in the residence halls.

Given the limited nature of on-campus support services, we strongly encourage our undergraduate students who reside off-campus to consider, with their families, whether a return to your permanent address is in your best interest. Unfortunately, we do not have capacity on campus to provide meal services or housing for off-campus students who need to move to self-quarantine or isolation. Students who are in self-quarantine or having cold or flu-like symptoms should make every effort to be picked up by a family member or local contact.

If you are staying close by because of difficulty accessing the online learning environment from elsewhere, please reach out to peabodystudentaffairs@jhu.edu.  All requests will be assessed on a case by case basis, and prioritized based on level of financial need.

If you have personal belongings that are imperative to retrieve immediately(e.g. passports, medication), please contact us at peabodystudentaffairs@jhu.edu.

Housing and Dining Credits

A credit is being applied to your student account for pro-rated room charges and the unused portion of your spring meal plan, if applicable. If you owe a balance, the credit will reduce the amount you owe, otherwise the credit will be refunded to you.

Students who are eligible for a refund have the following options: 

  1. Refund – A refund will be issued to you according to the Bank Mobile preferences you selected in SIS within the next 7 -10 business days. If you have not already set your refund preferences, please review the instructions and make your selection as soon as possible in order to expedite your refund.  If you are receiving need-based financial aid, the refund will not impact your financial aid awards.
  2. Request to have the credit remain on your account and applied toward next semester – Federal regulation does not allow us to carry over Title IV refunds.  However, if you are not a federal financial aid recipient and wish to have the credit remain on your student account and applied towards the next semester, please email business@peabody.jhu.edu with your request.
  3. Reduce your student loan – If you have a student or parent loan processed through the financial aid office and wish to use the credit to reduce or eliminate your spring semester loan, please email peabodyfinaid@jhu.edu to let us know which loan and how much of the refund you want applied to the spring total.

Unless we hear from you by April 1st, we will process your refund according to option #1.

 We know that many of you have financial concerns related to the transition to off campus living and online learning environment and hope the refund will help your family with any related expenses during this difficult time. If you need additional assistance, the Financial Aid Office is here to answer questions about changes you may be experiencing with your financial circumstances and can help you seek any additional aid for which you may be eligible.  All requests for additional aid are assessed on a case by case basis and prioritized according to financial need.  If you have financial aid questions, or need additional assistance, you can call 667-208-6590 or e-mail (peabodyfinaid@jhu.edu) with the Financial Aid Office between the hours of 9:00 am and 4:00 pm Monday-Friday.

For any specific housing or dining questions, please email peabodystudentaffairs@jhu.edu.

For questions on your student account, please email business@peabody.jhu.edu.

Student Belongings

In the last week, we have heard from students and families about concerns related to packing and storing students’ belongings until public health guidance allows for their retrieval. Please know we take these concerns seriously and weigh them carefully against our need to manage a range of challenging circumstances, including uncertainty around the duration of this crisis as well as evolving guidelines from public health officials. With these factors in mind, we have decided to pause our approach to pack and store belongings for all students, and will now only pack and store students’ belongings if and when the university may need those spaces in support of the public health response. For now, if your space is not needed, your belongings will remain in place until further notice. If your space is needed, we will communicate with you directly. In the meantime, we will continue to uphold the health and safety of our residence halls by monitoring room conditions and continuing routine housekeeping and maintenance operations. We thank you for your continued patience and cooperation.

Tech Support for Remote Learning

Technical support for online lessons and classes can be found at the website Remote Teaching and Learning at Peabody. 

Important links and phone numbers for IT support can be found here: IT Support During Campus Closure.

Microphones

If a student determines that they need an external microphone or other piece of equipment to better enable their online private lesson experience, they are expected to obtain those external microphones themselves. Linked below are some suggested microphones. If you need additional assistance, the Financial Aid Office is here to answer questions about changes you may be experiencing with your financial circumstances and can help you seek any additional aid for which you may be eligible. All requests for additional aid are assessed on a case by case basis and prioritized according to financial need. They can be reached at peabodyfinaid@jhu.edu or 667-208-6590.

Blue Yeti

Snowball

Samson Go Mic

If you are using an iPad for your studies, click here for more information on connecting a USB microphone to an iPad. Be sure to check your iPad for compatibility before purchasing a microphone. 

These mics also come with a connection for an audio jack or headphone port;

ZaxSound

Boya

Counseling Center

The Counseling Center urges you to attend to your emotional, physical and mental well-being, and to reach out to your supports and to the CC for support during these challenging times.

You can also find resources and updated information on the university’s operations and response on our Hub COVID-19 Information Page

Counseling Center workshops are being offered as a resource for all students (local or away). Sign-ups here (and times listed below): https://baseline.campuslabs.com/jhu/workshopsspring2020

Mindful Living

-Mondays 12-1:30pm starting April 6

-Fridays 3:30-5pm starting April 10

Stress Management Skills

-Wednesdays 3-4pm starting April 8

-Fridays 1-2pm starting April 3

Wellness Workshops

-Tuesdays 3:30-4:30pm starting April 7

-Fridays 1-2pm starting April 10

Mental Health Resources

  • The Calm app and use your JHU email to access all premium features) for mindfulness, sleep and guided meditation exercises.
  • SilverCloud, an online confidential mental health resource, that includes interactive learning modules that teach CBT (cognitive-behavioral therapy) techniques. Learn more or sign up to get started.

 

FAQs

Academics

How will my classes be graded this semester?

Recognizing the extraordinary circumstances of this semester, the University has decided to grade classes as pass or fail on default. Students will be able to request a letter grade for their courses, no later than May 1. P/F grades will not be calculated into your GPA. More information can be found here.

What about Homewood classes?

All Homewood classes at will be graded satisfactory (S) or unsatisfactory (U).  Double-degree students will receive S/U grades – even for Peabody classes.  

What is happening with commencement?

In light of the recent guidance from public health authorities and our own experts about the prolonged and unpredictable nature of the COVID-19 pandemic, Johns Hopkins has made the difficult decision not to hold university wide and divisional Commencements in-person this year and will instead host a virtual ceremony on May 21. You can find more information in this email from President Daniels.

Campus Life

I am a residential student who moved out, but left belongings in my room. What will happen to them?

Currently, we have no plans to remove your belongings from your space. We will now only pack and store students’ belongings if and when the university may need those spaces in support of the public health response. For now, if your space is not needed, your belongings will remain in place until further notice. If your space is needed, we will communicate with you directly.

Can I come get the things I left in my room?

At this time, items will remain in the student’s assigned space until social distancing regulations are lifted. Once that occurs, we will communicate a move-out process to families. If you have personal belongings that you must retrieved immediately (e.g. passport, medication), please let Student Affairs know at peabodystudentaffairs@jhu.edu or 667-208-6700. There will be more communication sent to residential students as we have more information.

Will I get a refund for my housing?

A credit is being applied to your student account for pro-rated room charges and the unused portion of your spring meal plan, if applicable. If you owe a balance, the credit will reduce the amount you owe, otherwise the credit will be refunded to you.

What will happen to any mail that is sent to Peabody?

For those students who have an exception to stay on campus:

  • Mail services will be available on a reduced schedule. Updated hours are: Monday through Friday from 10:00am – 2:00pm
  • Students with exceptions to stay on campus will be able to pick up mail and packages from the mailroom.
  • Students with exceptions to stay on campus will not be able to pick up mail for students off campus.

For those who have left campus:

  • All first-class mail will be forwarded to residents’ permanent address.
  • All packages received after April 1st will be returned to the sender and you will receive an email informing you of that.
  • If a package was received by the mailroom prior to April 1st you will be contacted so that you can choose for this item to be returned and you can contact the company with updated address information OR if you’d like it to stay in the mailroom until social distancing guidelines are lifted.
  • Please cancel any recent orders or have them redirected to your current address. Moving forward, all packages received will be returned upon arrival.
  • If you have any questions or concerns regarding your mail/packages, please contact cmcgaug1@jh.edu.

Financial

I have an on-campus job. Will I be paid?

  • Undergraduate with Federal Work Study

Undergraduate student workers receiving Federal Work-Study will be paid through the end of the semester, whether they are working or not.

  • Graduate with Federal Work Study

Graduate students are expected to continue to work remotely on FWS supported projects. Graduate students receiving FWS support whose work cannot be done remotely may be reassigned to other hourly work. Regardless, graduate students receiving FWS will be guaranteed their hours and payment.

  • Undergraduate, non-Federal Work Study

Undergraduate student workers who are not receiving Federal Work-Study will be paid until April 12, whether they are working or not. From April 12 until the end of the semester, undergraduate workers who are not receiving Federal Work-Study will be paid only if they work, and work may only be performed remotely.

  • Graduate, non-Federal Work Study

Graduate students who work on an hourly basis (for example, office work, clerical support) are authorized to continue to work, as long as they are still residing within the US and can do so remotely. If your campus job does not allow for remote work, you may be assigned work from a different area.

What if my financial circumstances have changed or I need additional assistance?

The Financial Aid Office is here to answer questions about changes you may be experiencing with your financial circumstances and can help you seek any additional aid for which you may be eligible. All requests for additional aid are assessed on a case by case basis and prioritized according to financial need. You may write directly to Peabodyfinaid@jhu.edu.

The way courses/lessons are delivered is so different now, will there be any tuition refunds?

The university’s policy is that there will be no tuition refunds as Peabody has transitioned to remote learning and made adjustments to existing grading policies to meet the unusual circumstances presented this semester and ensure that your education can continue.

Financial Aid

If you need additional assistance, the Financial Aid Office is here to answer questions about changes you may be experiencing with your financial circumstances and can help you seek any additional aid for which you may be eligible. All requests for additional aid are assessed on a case by case basis and prioritized according to financial need. They can be reached at peabodyfinaid@jhu.edu or 667-208-6590.

University Communications

COVID19 Impact on University Operations from President Daniels 3.10.20

A message from President Ron Daniels addressing the COVID-19 epidemic, closing JHU early for spring break, and announcing remote instruction until April 12.

COVID19 JHU Update from Dean Bronstein 3.10.20

A message from Dean Fred Bronstein addressing the COVID-19 epidemic and Peabody specific information related to campus closing.

Residence Life Update 3.10.20

Information from the Office of Student Affairs for students who have the need to remain in on-campus housing.

Updates Regarding Remaining in Peabody Housing from Student Affairs 3.13.20

Updates from the Office of Student Affairs to students who requested to remain in on-campus housing.

COVID19 Update from President Daniels 3.18.20

A message from President Ron Daniels announcing transition to remote learning for the remainder of the Spring 2020 semester.

COVID19 Update from Dean Bronstein 3.18.20

A message from Dean Fred Bronstein addressing Peabody-specific details regarding the continuation of remote learning for the remainder of the Spring 2020 semester.

Your Commencement – A Message from President Daniels 3.18.20

A message from President Ron Daniels addressing the postponement of the 2020 in-person commencement ceremony, and announcing a virtual recognition for graduating students.

COVID19 Peabody Student Update from Student Affairs 3.20.20

Details regarding campus access, remote instruction, student employment, and student support during this period of remote learning from the Office of Student Affairs.

Resources and Information for Peabody Graduate Students 3.23.20

Detailed resources for Peabody graduate students from the Offices of Student and Academic Affairs.

JHU campus operations update 3.23.20

Email from the Vice President for Facilities and Real Estate & the Vice Provost and Chief Risk Officer addressing facilities updates.

Peabody Grading Updates 3.26.20

Detailed information regarding updates to grading policies for the Spring 2020 semester.

Spring 2020 Residential Credits & Belongings Update 3.28.20

Updates for Residential students from the Office of Student Affairs regarding pro-rated credits for housing & meal plan charges, as well as the status of belongings remaining in the residence halls.

Peabody Mailroom Updates 4.2.20

Updates to mail policy on campus.

Stay Connected

Even though we are not all together at our Peabody home, we still want to stay connected! Check out the social media below to stay up to date with various Peabody and Hopkins offices. 

Instagram

@peabodyinstitute @peabody_studentaffairs @peabodygeneralassembly @pbdy_launchpad
@peabodymfnm @peabody_bfa_dance @peabodyadvising @georgepeabodylibrary
@peabody_ras @peabody_guitar @peabodyharpscape @peabodysinfonia
@johnshopkinsu @jhu_lgbtq @jhushwc @jhuoma_
@jhuwellness @jhucounselingcenter @jhuoffcampus @hopkinscsc