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University Communications

Communication from the university regarding the growing COVID-19 epidemic and plans to address concerns regarding spread within the Hopkins community. Full communication from 3.2.20

A message from President Ron Daniels addressing the COVID-19 epidemic, closing JHU early for spring break, and announcing remote instruction until April 12. Full communication from 3.10.20

A message from Dean Fred Bronstein addressing the COVID-19 epidemic and Peabody specific information related to campus closing. Full communication from 3.10.20

Information from the Office of Student Affairs for students who have the need to remain in on-campus housing. Full communication from 3.10.20

Updates from the Office of Student Affairs to students who requested to remain in on-campus housing. Full communication from 3.13.20

A message from President Ron Daniels announcing transition to remote learning for the remainder of the Spring 2020 semester. Full communication from 3.18.20

A message from Dean Fred Bronstein addressing Peabody-specific details regarding the continuation of remote learning for the remainder of the Spring 2020 semester. Full communication from 3.18.20

A message from President Ron Daniels addressing the postponement of the 2020 in-person commencement ceremony, and announcing a virtual recognition for graduating students. Full communication from 3.18.20

Details regarding campus access, remote instruction, student employment, and student support during this period of remote learning from the Office of Student Affairs. Full communication from 3.20.20

Detailed resources for Peabody graduate students from the Offices of Student and Academic Affairs. Full communication from 3.23.20

Detailed resources for Peabody graduate students from the Offices of Student and Academic Affairs. Full communication from 3.23.20

Email from the Vice President for Facilities and Real Estate & the Vice Provost and Chief Risk Officer addressing facilities updates. Full communication from 3.23.20

Detailed information regarding updates to grading policies for the Spring 2020 semester. Full communication from 3.26.20

Updates for Residential students from the Office of Student Affairs regarding pro-rated credits for housing & meal plan charges, as well as the status of belongings remaining in the residence halls. Full communication from 3.28.20

A message from university leadership regarding the Governor’s Stay at Home order. Full communication from 3.30.20

Updates to mail policy on campus. Full communication from 4.2.20

Message from university leadership extending remote programs through June 30 and other updates for staff, faculty, and students. Full communication from 4.6.20

A message from President Daniels praising the response of the Hopkins community to COVID-19. Full communication from 4.7.20

A message from Dean Bronstein announcing that students have an extended deadline to take a Leave of Absence with a 40% tuition refund until April 17. There is also additional information about options for graduating students. Full communication from 4.10.20

A message from Dean Mathews sharing the link students can use to request a letter grade for their courses. Full communication from 4.10.20

A message from President Ron Daniels detailing the financial impact on JHU of the COVID-19 pandemic. Full communication from 4.21.20

A message from Dean Bronstein sharing Peabody-specific financial impacts of the COVID-19 pandemic. Full communication from 4.21.20

Announcing the new availability of telehealth resources for Johns Hopkins students and learners. Full communication from 4.24.20

Information from President Daniels and Provost Kumar regarding planning for the next academic year. Full communication from 5.5.20

Announcement of students nominated for advisory committee, including two Peabody students. Full communication from 5.12.20

A message from university leadership regarding the governor’s decision to lift the stay-at-home order effective 5.15. Full communication from 5.14.20

Announcement from Vice Provost for Research on plans to allow researchers to return to campus. Full communication from 5.19.20

Draft of recommended health and safety protocols to put in place when the university makes the decision to begin its gradual, multi-phase resumption of on-campus activities. Full communication from 5.28.20

Announcement from President Daniels that the Return to Campus Guidelines were available for comment. Full communication from 6.4.20

In a message to the Johns Hopkins community Friday, university leaders outlined its current plans and timeline for ensuring the safe return of students, faculty, and staff to university campuses for learning and research. Full communication from 6.5.20

Message from Dean Bronstein addressing Peabody-specific plans for returning to campus. Full communication from 6.8.20

JHU leadership outline plans for the undergraduate experience at JHU this fall. Full communication from 6.30.20

Dean Bronstein announces Peabody specific plans for the 2020-21 Academic Year. Full communication from 6.30.20

First, we want to reiterate how much the Peabody Conservatory values you as a person and for your contributions to our community. Our international students are an integral part of our campus and community life. We share your serious concerns about the new federal regulations affecting student visas, and we are committed to doing everything we can to enable you to continue in your Peabody studies. After examining the announced SEVP guidance in conjunction with University leaders, we believe our plan for hybrid instruction as announced last week will allow international students to begin or continue their studies in the U.S. this fall. Importantly, Peabody’s current plan for the fall includes continuing some in-person instruction for each of the 15 weeks including the final two weeks of the semester, after the Thanksgiving break. According to Student and Exchange Visitor Program (SEVP) Guidance, this would mean that new and returning international students will qualify for the Category Three hybrid operational model. OIS will need to reissue specially-notated I-20s for those who have already had one issued, and that office will be in direct communication with you in the near future about that, so please continue to monitor your email for changes and potential next steps. We are in constant communication with OIS and will continue to monitor this developing situation. While we hope to welcome you back in Baltimore as planned, we are also committed to delivering the entire curriculum online. If you choose to remain outside of the U.S., or are unable to travel to Baltimore, you can take all of your classes and make progress toward completing your degree as scheduled. We will be reaching out to all students in the coming days to confirm your plans for studying either on-site or remotely this fall. We understand that the potential impact of these new rules on you and your international student colleagues may be causing you a great deal of anxiety. Please note that the Student Wellness office has compiled strategies and resources that can help you take care of yourself during this very uncertain time. Indeed, the entire Peabody community stands to suffer and – given the unpredictable nature of the COVID-19 pandemic and our continuing need to be vigilant in responding to it – we know that our best-laid plans could still change. Should we see an outbreak of COVID on campus, or the State of Maryland resumes stay-at-home or lockdown orders, all classes will move to remote instruction. Unfortunately, the latest SEVIS guidance specifically addresses such a scenario, and would require all international students to depart the U.S. immediately. We are seeking elimination of this provision, but at this time, it will apply to any switch to remote instruction at any time during fall. We will keep you informed of any news or updates, and will continue to work with you to navigate these particularly difficult challenges. Sincerely, Fred Bronstein, Dean Abra Bush, Senior Associate Dean of Institute Studies Townsend Plant, Associate Dean for Enrollment and Student Life

Dear Peabody Students, Faculty, and Staff: We join with the entire Johns Hopkins community in celebrating today’s news which restores some measure of needed flexibility for our international students as the fall semester approaches. The opportunity to work with colleagues from around the world enriches the Peabody experience for all. Our international students are such an integral part of our community, and it is a great relief that the visa rules announced last week have been reversed. While there will still be challenges ahead, we remain committed to ensuring that every Peabody student has the opportunity to advance in their studies this fall. As our preparations to deliver the curriculum in a variety of modalities continue, we will remain in touch and we look forward to welcoming you back — on-site or learning remotely — soon. Best, Fred

Dean Bronstein announces plans regarding the fall 2020 semester and the decision to move to a fully online modality for the fall. Full communication from 7.31.20

To offer some relief, and in alignment with the University’s decision announced today to reduce Homewood undergraduate tuition by 10%, Peabody with assistance from the University will reduce the cost of attendance by making a one-time reduction in its planned fall semester undergraduate tuition of 10%. Full communication from 8.6.20

Dear Johns Hopkins Community: We write today to share the deeply disappointing news that we will not be able to come back together on our campuses this fall as we had planned. We will instead offer the fall 2020 semester online for all undergraduates and online with minimal exceptions for graduate students. As you know, our community has been working tirelessly to ready ourselves for a safe return to on-campus activities, shaped by the current science and best practices outlined by our public health experts, including our Health Advisory Group, and local, state, and national guidance. Unfortunately, the pandemic is worsening with cases trending in the wrong direction in our region and in states across the country. At the end of June, the daily rate of new COVID infections in Baltimore was 9 per 100,000; now it is 27 per 100,000, with the infection becoming particularly prevalent among young adults. Of particular concern, more than 30% of our undergraduates come from states designated as COVID hot spots. We have been operating successfully at a low density in controlled environments such as research labs and clinical settings, subject to strict public health requirements, but classrooms, co-curricular activities, and residential settings, taken together, pose a substantially greater potential for spread of the disease. Therefore, with the health and safety of our students, our faculty, and staff, and our neighbors in the broader Baltimore community foremost in mind, and after extensive consultation with our University Pandemic Academic Advisory Committee and Student Advisory Committee about a wide range of alternatives, we reluctantly made the very difficult but necessary decision to change course and move to virtual modalities. We will, of course, continue to follow the trajectory of the pandemic with the hope that we can convene together in the spring. Here’s what you can expect with this change of plans: • All undergraduate instruction and activities this semester will be online. We are asking all undergraduates not to come to Baltimore at this time, as we will not be conducting academic or co-curricular activities for them on campus. As in the spring, students who have a demonstrated hardship related to their living situation or educational needs can apply for an exception to live on campus while taking courses online. • Graduate and professional programs will continue to evaluate their own operations, but graduate student instruction is expected to remain in an online/remote modality with few exceptions beyond on-campus research permitted under our Phase 1 guidelines. Graduate schools will be permitted, with approval from the Provost’s Office, to offer limited, in-person activities such as instruction for specific student cohorts or clinical, internship, laboratory, or practicum experiences that can be conducted safely with appropriate precautions. • For both undergraduate and graduate students, the university is helping its divisions provide a range of financial supports and cost reductions for students and their families during this very difficult time, including a one-time 10% reduction in the planned fall tuition for undergraduates. These measures vary among programs based on students’ needs and will be communicated by each division. • On-campus research activities will continue in accordance with the Phase 1 Return to Research Guidelines. This will include maintaining the occupancy rule in Hopkins laboratories at 400 gross square feet per person, or down to 200 gross square feet per person with an approved plan and use of nonlaboratory spaces when necessary while continuing to observe physical distance and other safety measures. • All employees who can work from home will continue to do so, and we expect that will be the case at least through the end of 2020. By working remotely, our staff are making a critical contribution to de-densifying our campuses so that we can safely resume critical in-person operations. Please look for resources and support programs on our HR website, including upcoming enhancements related to child care and other caregiving demands, which we know are placing tremendous strain on our community. • Health and safety remain our top priorities. We will issue updated guidance soon for those who have an exception or demonstrated hardship that requires them to be on campus. It will include updates on how to participate in daily self-monitoring of COVID-19 symptoms, protocols for required testing of those students with permission to live on campus. More detailed information on plans specific to each school will be shared in the coming days by your divisions, and we will continue to update the information on the university’s coronavirus information website. We remain immensely grateful to our entire community for your persistence, creativity, and determination. We are particularly thankful to all of you who have worked so hard over the past four months to explore every possible permutation for a return to campus life and to prepare us to deliver a compelling and valuable Hopkins experience to all we serve. The thorough planning and innovative ideas mean that we are prepared to provide the Johns Hopkins experience that we all know is possible regardless of the circumstances in which it is delivered and stand ready to reconvene fully in person when public health conditions permit. As ever, we are fortunate to be part of such an exceptional community and look forward to working alongside you once more this fall. Sincerely, Ronald J. Daniels President Sunil Kumar Provost Daniel Ennis Senior Vice President for Finance and Operations

Dear Peabody students,

Last week I wrote to you regarding our decision to reduce the cost of attendance for our undergraduate students by making a one-time, 10% reduction in the fall semester tuition in response to the impact of COVID-19, in recognition of and response to the anxiety and hardship many of our students are facing, as well as the continued pressure around the cost of your education. At that time I indicated that we would be reviewing how we might provide relief to our graduate students.

I am pleased to announce today that with the assistance of the University and the approval of the University’s Board of Trustees, we will similarly reduce full-time graduate student tuition by making a one-time reduction in our planned fall semester graduate tuition of 10%. The adjustment for all students will be reflected in your bills. Those of you who have already paid your fall tuition will receive a refund of the discounted amount.

In addition, Peabody continues to stand ready to assist all students with financial hardships that have emerged as a result of changing circumstances. Since spring, Peabody has been able to provide approximately $400,000 in additional aid due to COVID-related need, including $162,000 in CARES Act funding which has been distributed to eligible students. As we did in the spring, we encourage students experiencing financial difficulties related to the switch to remote learning to appeal to the office of Financial Aid for emergency support.

I am pleased that we are able to assist all our students at this difficult time, and hope that in some way this tuition action will help alleviate some of your concerns and make it easier to focus on your studies this fall.

Sincerely,
Fred Bronstein

Dean

Dear Johns Hopkins Community: We know the recent decision to continue to hold all undergraduate classes and most graduate classes online and limit access to our campuses through the fall semester has been disappointing. We are deeply grateful for the commitment of everyone in our community to continue to protect the health of others and do as much work as possible remotely. Until public health conditions improve, we will stay in Phase 1 of our reopening plan, which means access to campus facilities will remain strictly limited. For those who will need to be in our buildings and on our grounds in the coming months, we have posted a revised version of our Return to Campus Guidance. It includes a great deal of important information about health and safety guidelines, campus operations during this phase, and support and resources for our affiliates. Please review the document and continue to look for updates and frequently asked questions on the JHU Coronavirus Information website. Health and safety guidance continues to be in effect, and safety ambassadors will be reminding people on campus to wear a face covering correctly and at all times, wash their hands, keep a 6-foot distance from others, and stay at home if they have symptoms. As discussed in the original guidance, smoking and vaping are not allowed on any JHU property during the pandemic, as they interfere with wearing masks and create health concerns. Smoking and tobacco cessation resources are available for faculty and staff and for students. According to the new guidance in this area, anyone coming to campus will be required to have an influenza vaccination this fall, and more information will be coming about how to get one free of charge. In addition, individuals will have to complete a daily health check by using the Prodensity mobile app, in which they will be asked questions about whether they are experiencing COVID symptoms. Affiliates who indicate they have no symptoms will receive a green “badge” in the app that they can show to campus security and area supervisors as needed for the next 12 hours. If affiliates answer yes to one of the questions, they will receive a red “badge” and need to call the Johns Hopkins COVID Call Center (JHCCC). The JHCCC continues to be available seven days a week between 7 a.m. and 7 p.m. by calling 833-546-7546. Anyone in the Johns Hopkins community experiencing COVID-19 symptoms or concerned about exposure can get help and, if they meet the requirements and are located near Baltimore, will be referred for testing. The Return to Campus Guidance also discusses alterations to the use of campus facilities, details about transportation, and expectations for using elevators and public restrooms. It outlines ways to ask for an adjustment or accommodation if you are required to be on campus but think that you cannot come to work safely. And it discusses support services for mental well-being and caregiving needs. These wide-ranging instructions and best practices are vital for creating an environment where our faculty, students, and staff can continue any work that cannot be done elsewhere while keeping each other safe from the coronavirus. We need everyone to be vigilant about adhering to these practices when they are at Johns Hopkins, and every member of our community is empowered to request compliance by others, including by notifying the JHU hotline at 844-SPEAK2US (844-773-2528) of any issues on campus. Several members of our planning team will discuss the Return to Campus Guidance and answer questions at a town hall at 1 p.m. on Tuesday, August 25. You can submit questions in advance at covidtownhall@jhu.edu. We also welcome your feedback on all of our planning efforts through the online feedback form. Thank you for everything you are doing to make our mission possible under difficult circumstances. We will continue to assess the situation, evaluate our approaches, and keep you informed. On behalf of the JHU 2020 Planning Task Force, Stephen Gange Professor and Executive Vice Provost for Academic Affairs Jon Links Professor, Vice Provost and Chief Risk and Compliance Officer Jane Schlegel Vice President and Chief Administrative Officer

Dear Peabody students, faculty, and staff, Since announcing that Peabody would be fully online for the fall semester, we have been working through a number of questions around the use of space as it pertains to practice, collaborative rehearsal, and applied instruction. We know these issues are important to you and have worked to develop policies that address your requests while keeping our community safe. I am writing to outline several new Peabody policies which are in effect immediately. Use of Peabody Facilities for Practice – Beginning on August 31, the Peabody Institute will grant students limited access to campus practice rooms and dance studios for the sole purpose of solo practice. Practice Rooms will be available to students from Monday through Saturday between 12:00 pm and 6:00 pm and must be booked in advance. Under this policy, the maximum number of students on the campus at any time is 37. Under no circumstances will more than one person be permitted in a practice room at any time. There is a mandatory down time between each user to allow for proper air circulation and filtration, and all students must adhere to procedural guidelines and health and safety policies. The full details on the Practice Room policy can be found in the 2020-21 Student Resources section of the Peabody web site. Additional details about reserving rooms will be shared soon. Applied Lessons – For the foreseeable future, face-to-face applied lessons are not permitted. This is for the protection of students, faculty members, and all who either reside with them or with whom they come into contact. We will continue to monitor the feasibility of face-to-face instruction in light of public health conditions, but do not expect that in-person applied lessons will be allowed until we are back on site in some form of hybrid modality. Group or Collaborative Rehearsal – While we understand that students would like to work collaboratively with other students face to face in Baltimore or in your hometowns, we cannot allow on-campus collaborative artistic work at this time nor recommend or condone off-campus collaborative work. Again, we will continue to monitor the feasibility of this request; however, until further notice in-person collaborative rehearsal will not be allowed on campus, nor recommended or condoned as an off-campus activity. Access to campus for student practice is designed in accordance with health and safety protocols set forth by Johns Hopkins University. It is critical that students abide by all the guidelines outlined in the policy, for everyone’s safety. PLEASE NOTE that this policy could change at any time and without notice in response to public health concerns and/or due to changes in health and safety protocols mandated by the University or the State of Maryland. As we have noted in prior communications, we are recommending that students remain at home, and do not come to Baltimore at this time. This campus use policy is designed to assist students who are in Baltimore, and whose options for practice space are otherwise limited. We will continue to monitor and evaluate campus use as we move forward. Thank you for your patience as we have worked to design a viable system. Best, Fred Bronstein

Dear Students in Friday Noon:30 Recital Series, The Peabody Conservatory has maintained an afternoon concert series since the 1873-1874 school year. When pianist Madame Falk-Auerbach first introduced the afternoon concert series, then on Wednesdays, she imagined an opportunity for innovative programming performed by students. We are happy to announce that the concert series will continue this fall. However, unlike previous years, the concert series will not be a class. Accordingly, the course PY.360.501 will be removed from your schedule. The faculty and leadership will consider the role of the concert series in your schedule for the spring and beyond. Meanwhile, you are strongly encouraged and sincerely welcomed to keep the Peabody tradition by attending the Friday Noon:30 concerts as they are announced. Do keep your schedule clear and your browser open to support your colleague-artists each Friday this fall. Sincerely, Dr. Mathews

Dear Johns Hopkins Community: We are embarking on a fall term that will be unlike any other. For new students, you are likely starting your Hopkins experience in a way that’s a lot different than what you imagined. For the large majority of returning students, it probably feels odd to go “back to school” without being on campus. But we are in the midst of a serious pandemic. We are fortunate that positive cases at JHU to date have been limited and contained, including a recent cluster of positive COVID-19 cases among a small group of returning undergraduates living off-campus in Charles Village, and for which contact investigation protocols have been enacted by contacting any directly impacted individuals. Nevertheless, it serves as a reminder that we have a collective responsibility to help maintain our community’s health and safety. The university stands prepared to support you in that effort with enhanced programming and staff this fall, and to share some of the best practices that have shown their effectiveness in the safe operations of our labs and other research facilities during the summer. Wellness Website Wellness.jhu.edu provides students with a comprehensive guide to Hopkins wellness, including: • A digital library of university health and wellness resources, searchable by academic division. • A dedicated COVID page that serves as an easy reference for pandemic-related personal health care information. • A blog with helpful, timely advice on topics such as emotional self-care during the pandemic, coping strategies and resources for racial trauma, and wellness resources for international students. Our office also supports a regularly updated Instagram account (@jhuwellness) that highlights wellness resources, events, and news relevant to Hopkins students. University Wellness Providers The Student Health and Wellness Center (serving KSAS, WSE, and Peabody) and University Health Services Primary Care (serving Medicine, Nursing, and Public Health) are open and operational for primary care needs. If you would like to speak with a medical provider, please call your respective health center, and staff will determine an appropriate course of action based on your geographic location, presenting symptoms, and insurance needs. Telemedicine visits are available only to people currently in Maryland. Please visit the JHU Wellness website to clarify which resources are available to you, particularly if you are enrolled in AAP, EP, SAIS, Carey, or SOE. The Johns Hopkins COVID-19 Call Center (JHCCC), which can be reached at 833-546-7546 seven days a week from 7 a.m. to 7 p.m., supports all JHU students, faculty, and staff experiencing COVID-19 symptoms. Primarily intended for those currently within driving distance of Baltimore, the JHCCC will evaluate your symptoms, order testing if needed, and conduct contact investigation for those affiliates who test positive. More information on the JHCCC and testing is on the coronavirus information website. Mental Health Resources University mental health providers continue to consult and provide services to students, primarily via telehealth. Contact the Counseling Center, University Health Services Mental Health, or the Johns Hopkins Student Assistance Program (JHSAP) to discuss options for care. Please visit the JHU Wellness website to clarify which center(s) serve your school. In addition to university mental health providers, the following resources are also available. • The university has extended its partnership with TimelyMD to augment our current services and make mental telehealth counseling free and available to all Johns Hopkins students. Originally launched in April and now available through Jan. 24, 2021, TimelyMD has been a popular and safe way to access talk therapy. New features include limited psychiatry services accessible through a JHU mental health provider referral. Learn more about TimelyMD, including how to access it, on the wellness blog. • Hopkins affiliates enjoy free premium access to the Calm app and its meditation instruction, sleep assistance, mindful movement and stretching tutorials, and relaxing music. • Full-time students also have access to the SilverCloud platform, an interactive online learning module for cognitive behavioral therapy techniques. Diversity and Inclusion It has always been our mission to provide students with high-quality medical and wellness services. We also recognize that this has been a time of extreme stress and uncertainty, and that the dual pandemics of COVID-19 and systemic racism have disproportionately impacted Black people and other people of color. We are listening and committed to meaningful actions to support underrepresented and marginalized students. A recent wellness blog post summarized some recent efforts, including the hiring of additional counselors and ongoing training for clinical staff. COVID-19 Precautions and Influenza Vaccinations After the university learned of the small cluster of undergraduates who tested positive for COVID-19, the JHCCC conducted its contact investigation process, and we are working with those students to prevent further spread of the virus. A JHU affiliate dashboard to be posted soon will track data on the number of tests administered by Hopkins along with numbers on positive and negative test results. We want to emphasize once again the seriousness of the pandemic, the ease with which it can spread, and the need to be vigilant in following public health guidelines. The university’s decision to conduct the fall semester online for undergraduates and most graduate students does not eliminate the risk of infection, and we continue to urge those students who do not need to be in Baltimore for the fall semester not to travel back. Wherever you are located, we encourage you to follow public health guidelines for preventing the spread of COVID-19. Actions such as wearing face coverings, washing your hands frequently, staying at least six feet from others, and restricting your travel will be vitally important for everyone this fall. We also refer you to these tips, which apply universally and have been successfully implemented in the limited campus operations that have resumed. Any JHU affiliates on campus for any reason, whether indoors or outside, are required to use the Prodensity app. All members of our community should, of course, be mindful of their health and be alert for symptoms. Testing for COVID-19 will also be part of our ongoing efforts. Again, all affiliates who have COVID-19-related symptoms and are in the Baltimore area should contact the JHCCC. Undergraduate students who have been granted an exception to live in university housing will be required to participate in testing upon arrival and regularly throughout the semester. While students, staff, and faculty who are on campus are required to get a seasonal flu vaccination, we highly recommend that everyone get one this year. We are currently working out the details for a free influenza vaccination program in partnership with a retail pharmacy, making the program available to all Johns Hopkins University students, whether on campus or in off-campus housing. The small number of students who have been granted an exception to live in university housing must provide proof that they have received the vaccine or be vaccinated at move-in. More details have been provided to those students. We welcome your questions and input about our approach to health and wellness at Hopkins. Please email your ideas and concerns to wellness@jhu.edu. In this time of change and uncertainty, we will continue to innovate and implement the best ways to support all Hopkins students in maintaining and improving their physical and mental health. Be well, Kevin G. Shollenberger Vice Provost for Student Health and Well-Being

Dear Peabody students, faculty, and staff: As the fall semester begins, we are furthering our commitment to the health and safety of our community by implementing the use of a new health screening tool and required precautionary measures. These measures are consistent with all of Johns Hopkins University and are mandatory for any and all individuals who will physically be on campus for any reason this fall. As a reminder, access to campus remains limited to essential on-site personnel, a limited number of students as outlined in the access to campus for practice policy, and those whose irregular or occasional need to come to campus has been approved by my office. The vast majority of our work and activities this fall will continue to be performed remotely. Everyone who intends to be on campus in any capacity must schedule their visit in advance through the appropriate channels and comply with the following requirements: • Daily health check using Prodensity (see more information below) • Use of appropriate face coverings and adherence to other health/safety guidance, including physical distancing and hand washing • No smoking or vaping • Students must have complete health forms on file: Please note that if you are a first year student (undergraduate or graduate), you must be in compliance with all pre-entrance health requirements before you may access campus for the purpose of practicing. If you have any questions please reach out to peabodystudentaffairs@jhu.edu. Beginning Monday, August 31, individuals returning to the Peabody campus will be required to complete a daily health check on a mobile app/website called Prodensity. The short questionnaire will ask specific questions to assess a user’s actual symptoms and exposure risks. Answers will yield a campus access status pass, which will be used to grant or deny campus access. You may not report to campus unless you have a green campus pass and have scheduled your time on campus in advance through the Dean’s Office or the ArtsVision practice room reservation system. Download Prodensity here: https://prodensity.jh.edu/welcome. If you are unable to use Prodensity, the COVID Health Check tool is available through a webform on myJH. More details about the Prodensity app, and enforcement of its use, are available here. In addition, beginning on November 1, individuals who will be on campus will also be required to have had a flu shot. Thank you in advance for your adherence to these protocols, which are meant to ensure our collective safety and help keep Johns Hopkins campuses open. Sincerely, Fred Bronstein Dean

Dear Peabody Students, I am pleased to inform you that the practice room scheduler is now live and open for reservations starting on Monday, August 31, 2020. I’ve attached detailed instructions on how to access ArtsVision and book a practice room here, which are also available on the Concert Office webpage, linked below. PLEASE NOTE: You must have a reservation to access the building. Reservations must be made at least two hours in advance. Please make sure to read through the health and safety guidelines carefully. Failure to comply may result in loss of access to the practice rooms. PRACTICE ROOM BOOKING INFORMATION Please don’t hesitate to reach out if you have any questions at all! Thanks, Anna Anna Harris, Concert Office Manager The Peabody Institute of The Johns Hopkins University One East Mt. Vernon Place Baltimore, MD 21202

Dear Peabody students:

As we write to you today, our hope is that you continue to progress in your studies, while remaining safe along with family and friends. We have been inspired by your embracing the challenges posed by COVID-19 along with our faculty and administrative team.

We know that although we are just a few weeks into the fall semester, you are beginning to ask and wonder about what will happen this spring. As you well know, the public health situation remains changeable. At the same time, we are learning more every day about how we can best keep ourselves and those around us safe while ensuring you can successfully pursue your academic and artistic goals. We have important decisions ahead of us as we look to the spring semester. While we cannot tell you today exactly what shape that decision will take, we can tell how we are thinking about this.

Ideally, we would like to offer everyone who wants to be on campus in-person, and who is able to get to campus, the opportunity to do so, and we are actively preparing for that possibility even as we determine whether it can be accomplished safely. At the same time, if the public health situation requires it, we will continue to hold all classes and lessons virtually for the rest of the year.

Between those two possibilities, there are a range of options that could include bringing certain activities back to campus, such as performing and applied related studies, much as we had planned for the fall before the acceleration of COVID-19. We are continuing to assess and prioritize which activities can most immediately benefit from a return to campus. We are also evaluating possible changes to the spring academic calendar such as a later start to the term and the elimination of spring break and/or audition week, based on potential for increased health risks due to seasonal flu and travel.

We are committed to keeping you informed of our progress with regular updates about the planning process and any interim decisions as they are made. We are also committed to providing you with a plan by Thanksgiving, if not sooner, with the caveat  that we will re-evaluate the public health conditions as we approach the start of the semester and will not hesitate to change course if a surge in cases locally or nationally threatens the safety of our community.

As we develop our plans, there are things we know for sure.

Most importantly, the health and safety of our community is paramount, encompassing our students, faculty, staff and the City of Baltimore. We will rely on the expertise of Johns Hopkins’ world-class public health and medical experts to guide our decisions. We will carefully monitor through JHU a number of metrics related to the spread of COVID-19 in our area and around the country, including data-driven forecasting, although there is no single factor determinative of our ultimate decisions.

With our core principles in place, we will include several approaches in our planning:

  • We will listen closely to our faculty, staff, students and their families to understand their wishes and priorities for the spring semester. 
  • If and when we are able to bring students back on campus, we will be fully prepared for all the necessary aspects of our operations, including broad-based COVID testing, physical distancing in classrooms and studios, requirements for self-reporting symptoms, and housing and dining approaches that reduce risk.
  • We will ensure a high-quality experience both virtually and in person. In addition, we remain committed to delivering our programs remotely to students unable to return to campus this spring.
  • We will closely monitor peer conservatories and fellow higher education institutions to learn all we can about best practices and challenges related to containing the spread of COVID-19 on campus that others are learning throughout this fall.

With these guidelines in place, and your continuing feedback, our planning task force, comprised of faculty, staff, and students, is determining the best path forward. We welcome your input through our online feedback form and your participation in town halls. You can always stay informed through JHU’s Coronavirus Information website.

Most of all, we thank you for your patience and dedication as we navigate many complex issues in a changing landscape. We look forward to being in touch as planning continues. For now, please be well and stay safe.

Sincerely,

Fred Bronstein
Dean

Townsend Plant
Associate Dean for Enrollment Management & Student Life

Dear Peabody faculty, staff, and students,

President Daniels’ recent update on the pandemic-related financial challenges facing the university presents a clear-eyed overview of where we stand as a university community. Its primary theme – that the lingering strain and uncertainty caused by COVID-19 will require continued caution in our financial response – holds true for Peabody as well.

Thanks to our community’s hard work on our five-year plan to ensure the Institute’s long-term impact and financial stability, Peabody had been on target to break even in the current 2021 fiscal year (July 1, 2020-June 30, 2021). While our thoughtful planning and relatively strong financial position coming into the pandemic has allowed us to withstand the initial impact, FY21 – the first full year affected by COVID-19 – remains challenging.

To recap, in FY20 (the year that ended on June 30), Peabody posted a loss of $2.4 million, on a budgeted deficit of $2.1 million, down from Peabody’s prior year deficit of $2.9 million. This year (FY21), Peabody was on track, pre-COVID, to achieving the first positive bottom line in our plan; however, the impact of COVID, and specifically our decision to reduce tuition 10 percent this fall for all students, resulted in re-budgeting FY21 to include a planned loss of $3.7 million. Now, with higher-than-expected enrollment and additional support from the university to help offset the tuition reduction, we do expect to improve upon this budgeted deficit, although many challenges remain and will continue to drive a cautious fiscal approach this year.

As I mentioned in my most recent note to faculty and staff on this topic, we do not foresee the need to implement additional significant financial austerity measures, such as furloughs or compensation reductions, this year, beyond those actions which have already been taken. In fact, along with the university, Peabody plans to reverse the merit increase and promotions freezes and to fully restore retirement contributions in FY22 (which begins next July), while continuing to explore the ability to loosen austerity measures sooner than that, if conditions improve more than expected.

At the same time, and with the support of the university, Peabody has worked to mitigate the impact of the pandemic on our community, including by increasing financial aid for students whose family situations have changed due to the pandemic, and investing in technology and infrastructure to improve our teaching operations both during and after this period of remote learning. In addition, in alignment with the vision outlined in the Breakthrough Plan 2024, and as we begin to consider the long-term impact of COVID-19 on artists and arts institutions, we continue to prudently invest in programs and initiatives that will underpin Peabody’s academic and financial health as we emerge from this crisis. This will ensure that Peabody maintains the position of leadership it has carved out in preparing a diverse and flexible group musicians and dancers for the constantly evolving landscape that is the professional world today.

As we work through the financial and other challenges facing the Institute during these times, I remain grateful to each of you for your continued commitment to Peabody and to our educational mission. I will continue to be in touch with updates. Please stay safe and be well.

Sincerely,

Fred Bronstein Dean

Dear Johns Hopkins Community: 

We write today to share news about our spring semester. With a mix of cautious optimism, careful preparation, and strong desire to convene on our campuses, we are planning to resume in-person, on-campus academic and residential offerings this spring to the greatest extent possible.  

Our plans are shaped by your tremendous efforts to date to carry out our education, research, and clinical missions safely, as well as the guidance of public health experts at Johns Hopkins and nationally, and the best practices of those peer institutions that have successfully returned to campus this fall. They rest on continued strict adherence to public health guidelines, significant de-densification of our facilities, and a widening of our testing program and requirements.

Like so many of you, we also are watching closely the pandemic’s trends as we head into the high-travel holiday, winter, and flu seasons and see the continued strain of COVID around the country and the world. We will continue to monitor its course and impact on our communities as we prepare—with hope, determination, and prudence—to come together this spring, and we will confirm in January, if not sooner, whether our plans can be carried out safely based on the public health conditions at that time. 

Importantly, our return is predicated upon our continued dedication to keeping one another and the broader Baltimore community safe and healthy. Our experiences so far suggest that we can accomplish both aims; to date we have experienced no known COVID transmissions in our reopened research labs and no significant outbreaks among the thousands of our students who have been in Baltimore. 

Our students led the way this fall in creating a social compact of mutual responsibility for abiding by public health guidelines, and our low transmission rate is a testament to their commitment. As we look to significantly expand our activities for the spring, we will be asking the entire university community to join this compact. 

As always, we want to hear your feedback and answer any questions you may have, including via our online feedback portal and in our regular town halls. We welcome all faculty, students, and staff to a Spring Planning town hall at 11:30 a.m. on Monday, Nov. 9. An additional town hall focused on undergraduates will be held at 4 p.m on Wednesday, Nov. 4. 

Full details about our spring plans will be provided in early December in an updated JHU Return to Campus Guide. We will also update the community regularly on our Coronavirus Information website. In the meantime, below are the key elements of our plans.    

Academic Schedule and Classes

As long as the public health situation allows, undergraduate students will be permitted, but not required, to return to campus for classes and research activities for the spring semester. Most of our graduate divisions are also planning to resume some portion of their own on-campus activities and will provide more details to their schools in the coming days.  

Faculty and students will continue to have flexibility and choice about class modalities, and students who do not return to campus will have options for continuing their academic progress remotely. Course offerings will include a mix of in-person and online/remote classes. On-campus instruction will be conducted in classrooms prepared for distancing, ensuring at least 6 feet between students and instructors. Undergraduate tuition for the spring semester will be at the standard full-time rate of $28,505, which is already reflected in financial aid awards.

We are also modifying our academic calendar to remove spring break owing to public health concerns associated with travel. Classes will start on January 25 as originally planned, but the weeklong spring break (March 22–26) will be replaced with five break days throughout the semester. Registration details will be forthcoming from each school this week. 

COVID Testing and Other Health and Safety Protocols 

We will continue to require strict adherence to proven public health protocols, including masking, physical distancing, and handwashing. In addition, we will be significantly expanding our current COVID testing program.  

Across Johns Hopkins University, testing will be available to all, and required of many, starting in January.

Testing protocols 

  • Those who are experiencing COVID symptoms or who may have been exposed to someone with the COVID virus should call the Johns Hopkins COVID Call Center (833-546-7546).
  • Optional free testing will be available on a weekly basis for all asymptomatic affiliates who are on campus.  
  • Testing will be required twice weekly for all undergraduates living on or off campus in the Baltimore area. 
  • Testing will be required at least once weekly for faculty, staff, and graduate students who are participating in or directly supporting in-person, on-campus classes (with exceptions for clinically based instruction) or who are regularly exposed to undergraduates.
  • The divisions may also designate for required testing any faculty, staff, or graduate students who are deemed to have a heightened risk of exposure.
  • Testing will be available and/or required for faculty, staff, and students who are asked to quarantine due to exposure on campus, or who were working or learning in the same enclosed space (e.g., classroom or lab) at the same time as someone who tests positive.
  • Testing will be available and/or required for our contract workers, vendors, and necessary visitors.
  • More information and detailed guidelines for testing will be available in December, including test collection locations on all campuses and instructions for how to make testing appointments and receive test results.

General Health and Safety Protocols 

  • All affiliates coming to campus will be required to use the ProDensity app for test results and to monitor symptoms before being cleared to be on campus. 
  • The university will continue the de-densification of classrooms, labs, libraries, research facilities, dining halls, and other common areas. 
  • Gatherings of more than 10 people will be prohibited on campus and for students living off campus.
  • We will continue our practice of enhanced cleaning, particularly in high-touch areas, as well as increased air exchange and filtration 24/7 in all facilities. 

As we proceed throughout the fall and into the spring, you will see an increasing number of university Safety Ambassadors on campus to provide information on our health and safety measures and ensure adherence to established health protocols, including required use of ProDensity. 

Undergraduate Housing

In all, we expect to have 1,200 undergraduates returning to campus in addition to the 2,000 currently residing in Baltimore, primarily in Charles Village. All first-year students who choose to come to campus will be housed in the dorms. Given the results of a recent student survey, we are optimistic that we also will be able to accommodate all second-year students who expressed an interest in living in JHU housing. Those second-year students who wish to live off campus may do so, and our student affairs team is here to provide housing support. 

On-campus residential options will reflect reduced density (single occupancy bedrooms with limited sharing of bathroom facilities), and we are setting aside a substantial number of quarantine and isolation accommodations for residential students as well as isolation accommodations for any undergraduates living off campus who need them.  

Gradual Restart of Campus Operations 

The phased restart of campus operations has been underway for some time, with labs and clinical operations leading the way, and will be expanding gradually over the next several months. Earlier this week, we announced an increase in the allowable density for labs, libraries, and some offices, based on demonstrated need, effective November 1, which brings us on par with peers and will allow for the further resumption of research. For more detailed information, please look for a communication from your school and refer to the research resumption guidelines

For the most part, staff who are currently working remotely will continue to do so in order to keep density low on our campuses. Only those needed on campus to support in-person research and academic activities will return. Divisional- and department-specific plans for staff are being developed now, and managers will provide adequate notice to those staff who should return. Human Resources stands ready to support anyone who requires accommodations or adjustments. 

For now, all other Phase 1 guidelines remain in effect. These include our current protocols and policies on testing, travel, visitors, and gatherings and events, outlined in our Return to Campus Guidance

Looking Ahead Safely 

While the pandemic continues its prolonged and uncertain path, we are guided by our foundational commitment to put health and safety first. In our decision making, we will continue to examine a matrix of factors and data, and we are grateful for the frequent and ongoing input of our public health experts and our faculty and student advisory bodies, including the University Pandemic Academic Advisory Committee, the Health Advisory Group, and the Student Advisory Committee. We will also continue to look to our peers for advice and best practices even as we develop plans that serve the unique needs of Johns Hopkins and Baltimore. 

The fall semester has been an extraordinarily strong and productive one despite the odds. We have all of you to thank for making it so, and we will be counting on your commitment to one another and to those we live, learn, and work alongside in Baltimore as we look forward to a safe and successful return to campus this spring. 

Sincerely, 

Ronald J. Daniels 
President

Sunil Kumar 
Provost and Senior Vice President for Academic Affairs

Mary Miller
Interim Senior Vice President for Finance and Administration

Dear Peabody students:

As the university continues its planning process for the spring semester, I write to you today with the latest news on our related plans for Peabody. As always, our plans are driven first and foremost by considerations for the health and safety of our community; shaped by consultation with Johns Hopkins’ world-class public health and medical experts, with reference to best practices that have proven successful among JHU and Peabody peer institutions; and informed by careful monitoring of metrics related to the spread of COVID-19 in our area and around the country.

While we are hopeful that the plans outlined below will materialize as envisioned, a final determination about whether public health conditions will allow us to safely carry out our plans will be made in early January, if not sooner. Until then, we will continue with careful planning under the full knowledge that plans are subject to change.  And we will continue to keep you informed with additional details in the weeks to come. 

We know that many of you are eager to return to campus, particularly for your lessons and other applied areas of your studies as performing artists. With that in mind, we are planning a hybrid semester that offers as much in-person instruction as is feasible, while continuing the remote experience across various areas of instruction, and for those unable to return to campus.

The success of our return-to-campus plan depends on the communitywide understanding that safety is a shared responsibility. Many of you have demonstrated that commitment to one another’s safety through your actions and agreement with the student social compact this fall. With a university-wide social compact expected for spring alongside a robust COVID-19 testing program, I am confident that every member of the Peabody community will do their part to keep each other safe and healthy as we move forward.

ACADEMICS and TUITION

The core of the in-person experience for spring will focus on performance-related activities and include applied lessons, chamber music and other ensembles, and technique courses, with strict adherence to distancing and room density protocols, and to the extent that individual faculty circumstances safely allow. Most academic courses will remain in a remote format in order to limit larger gatherings and minimize density on campus; all students, whether on campus or not, will take these courses remotely.

All Peabody Conservatory students in all programs, both undergraduate and graduate, are invited to return to campus under this hybrid plan for the spring semester. Students who either choose to remain at home or for whom traveling to Peabody is not possible can continue to pursue a completely remote program.

With this return to campus, tuition will adhere to the originally published 2020-21 rates for the spring semester. At the same time, recognizing that many students and families have struggled with the financial impacts of the pandemic, which led to our decision to provide a one-time reduction in tuition for the fall semester as part of a package of assistance, we are committed to continuing to invest in enhanced financial aid and additional support where needed.

Due to public health concerns associated with travel, the academic calendar will be modified. As at Homewood, classes will start on January 25 as originally planned, but the week-long Spring Break will be replaced with five break days interspersed throughout the second half of the semester. Audition Week will take place as planned (February 14-19); large ensemble and chamber music activities will continue throughout Audition Week and current students who have returned to campus will be expected to remain on campus. Registration for spring classes will take place November 13-20. The courses will appear in SIS approximately five days in advance; however, an earlier draft of the course schedule will be available on the Registrar’s website.

INTERNATIONAL STUDENTS

Unfortunately, SEVP/DHS has not yet established guidelines for international students for the spring 2021 semester. We are working closely with the Office of International Services and will update international students as soon as possible. If SEVP issues a continuation of their fall 2020 guidance, new international students can enter the U.S. to pursue their program as long as the program is not 100% online and the student is able to take a course load that is not 100% online. New students must take at least one in-person course for spring 2021. Assuming SEVP extends the fall guidance to spring 2021, continuing students would be able to enter or remain in the United States enrolled in a hybrid format or take a fully online course load.

Many countries still have travel restrictions and/or suspended consulate activity, which may limit the ability of international students to travel to the U.S. As with the fall, we will continue to provide the highest quality experience remotely for those unable to be on campus and our faculty and staff are ready to support you in every way possible should you need or elect to pursue your program completely online. International students with questions should contact the JHU Office of International Students at 667-208-7001, or at ois@jhu.edu.

HOUSING and DINING

In order to safely welcome students back to campus life and enhance everyone’s ability to observesocial distancing guidelines, all student residential rooms will be single-occupancy for the spring semester, with limited and controlled sharing of bathroom facilities.

Freshmen will receive priority for on-campus housing, and sophomores are released from the residency requirement. Sophomores with concerns about securing off-campus housing should be in touch with Student Affairs

Peabody’s dining plan for the spring is focused on a grab-and-go model for students living in Peabody housing.

In addition, appropriate spaces are being identified and set aside for isolation and quarantine protocols should those become necessary.

HEALTH AND SAFETY PROTOCOLS

We will continue to require strict adherence to proven public safety protocols including masking, physical distancing, and handwashing. For instrument-specific guidance around studio lessons and ensemble classes, please read the Conservatory’s detailed return-to-campus guidance for applied instruction at peabody.jhu.edu/campusguidance. These protocols have been developed with input from the university’s leading health experts to ensure the safety of our community. 

In addition, the University will be significantly expanding its current COVID-19 testing program. Testing will be available to all, and required of many, on a weekly basis beginning in January, with the potential to increase or expand required testing based on real-time positivity rates, participation rates, and public health conditions in Maryland and D.C.

Testing protocols at Peabody will include the collection and testing of saliva samples on Peabody’s Mt. Vernon campus as follows:

  • Those who are experiencing COVID symptoms or who may have been exposed to someone with the COVID virus should call the Johns Hopkins COVID Call Center (833-546-7546).
  • Twice weekly mandatory testing of all undergraduates living on and off campus.
  • Once-weekly mandatory testing for all graduate students in Baltimore, and for faculty and staff who are working on campus or participating in or directly supporting in-person on-campus classes, or who are otherwise student-facing.
  • Peabody may also designate for required testing any faculty and staff who are deemed to have a heightened risk of exposure.
  • Optional, free testing will be available on a weekly basis for all asymptomatic affiliates who are on campus.
  • Testing will also be available and/or required for our contract workers, vendors, and necessary visitors.

Rigorous adherence to this testing schedule and cooperation with contact tracing will be required and is crucial to our ability to make sure the spread of COVID in our community is known and limited. More information and detailed guidelines for testing will be available in December, including test collection locations on all campuses and instructions for how to make testing appointments and receive test results.

Daily health monitoring using ProDensity will continue to be required for those on campus. Please note that influenza vaccination is also required for all affiliates who will be on campus, starting November 20.

Face coverings will be required indoors and outdoors, without exception. In those instructional situations where the Conservatory’s commitment to quality education makes masking impossible, alternative protective measures will be in place. Signage will reinforce the need to remain physically distant from each other, and no gatherings of more than 10 people will be allowed. You may see safety ambassadors on campus; their job is to provide information on our health and safety measures and ensure adherence to established health protocols.

With the guidance of JHU public health professionals, we are ensuring that common areas and teaching spaces are cleaned and disinfected appropriately with time between scheduled activities for rooms to rest. The practice room reservation system introduced this fall will continue to be in place for individual practice and for small, masked chamber groups.

Non-essential travel outside of the greater Baltimore area is strongly discouraged for students at any time. Any essential or emergency travel must be registered with Student Affairs so students can receive support for appropriate self-quarantine and testing upon return to Baltimore/campus. Depending on the circumstances of travel, additional testing and quarantine may be required.

MOVING FORWARD

We will continue to work out the details of our plans and are committed to keeping you informed and answering your many questions in the weeks ahead. Your feedback is critical to our planning efforts. Your input through our online feedback form and your participation in upcoming town halls will provide valuable input alongside expert guidance and key data as we shape the spring semester.

Above all, I am grateful for and inspired by the commitment each of you has made to Peabody, as together we have navigated this very unusual fall semester. It has not been without its challenges, but there is much to be proud of in the work you have done, the teaching and learning that has transpired, and the art you have created – and even more to look forward to as we plan with optimism to return to campus in the spring.

Sincerely,

Fred Bronstein
Dean