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For all Instrument Requests, go to Peabody Service Desk.

The instrument collection of The Peabody Institute includes a wide variety of standard orchestral string and wind instruments, as well as auxiliary and specialty instruments which many students may be called upon to play as part of their ensemble assignments. This collection is administered by the Ensemble Office in support of Peabody ensembles and music education classes. The Peabody Institute does not loan or lease instruments to the general public. All students borrowing or leasing Peabody instruments for class, lesson, or ensemble use must follow the procedures outlined below.

Rental Fees

Rental fees are waived for students who need to borrow an instrument for music education classes and for students assigned to auxiliary instruments in Ensembles.

The rental fee is $100 per semester and $75 for winter break. Rental of a bow is $75 per semester. Certain high-value instruments have a higher rental fee. These specialty instruments are only available to majors who are performing in Ensembles and require approval from faculty.

Payment of rental fees must be made in the Ensemble Office by check, money order, or credit card (Visa, Mastercard, Discover, American Express) at the time the instrument is borrowed. We do not accept cash in the Ensemble Office.

Summer Rentals

Summer rentals may be made only if a student is pre-registered for the following fall semester, and the fees are the same as for one semester. Woodwind instruments may only be rented for the summer after the instruments have been returned from their annual maintenance. There is no specific date when woodwind instruments will be available for summer rentals, so rental fees are generally prorated depending upon when the instrument is actually made available.

Insurance

All instruments in the collection are insured; however, there is a $1,000 deductible on the insurance policy for which the student borrowing or renting an instrument is responsible, in the event an instrument is lost, stolen, or damaged while in the student’s possession.

Instrument Care

Anyone borrowing or renting an instrument is expected to care for that instrument as if it were their own. Instruments should be kept in the cases provided when not in use, and should be cleaned after each use. Modifications may not be made to any Peabody instrument. If an instrument is damaged or requires repair while in the possession of a student, no repairs should be attempted. The instrument should instead be returned to the Ensemble Office for an assessment of the problem, and the office staff will determine how to proceed. Students in need of a bow rehair should contact the Ensemble Office to get approval before having work done.

Students should take care in preventing the loss or theft of any instruments entrusted to them. Instruments should not be left unattended or in non-secured places. Lockers for instruments are available through the Office of Student Affairs. Any Peabody instruments which are found to have been left unattended anywhere on campus will be seized and returned to the Ensemble Office, and the student responsible for that instrument may have their borrowing privileges revoked and be assessed a fine.

Instruments which are returned to the Ensemble Office exhibiting signs of neglect or abuse will result in a fine being assessed against the borrower, and may also result in the revocation of any future instrument borrowing privileges.

Following safety procedures for COVID-19, all instruments will have a 3 day quarantine period inside the Ensemble Office.  It is our recommendation for all string instruments that all students allow for an additional 3 day quarantine of the instrument once it is in their possession.

Sharing and Exchanges of Instruments

The exchange and sharing of instruments is prohibited.

Strings, Reeds, and Other Supplies

Stringed instruments will be equipped with all the correct and necessary strings and they are only replaced as required. If a stringed instrument borrowed or rented from the instrument collection experiences a broken string, students should request a replacement from the Ensemble Office. The replacement may be made by the student if they are an experienced player, or by a member of the office staff, or faculty member in the case of music education instruments.

Students assigned to play auxiliary reed instruments in ensembles will be provided with reeds as necessary.

If you have any requests outside of the above guidelines, please contact the Ensemble Office.