Acceptable Use Of Information Technology Resources
Bicycles On Campus
Bulletin Board Posting Policy
Codes Of Conduct
Disability Compliance And Grievances
Documentation Of Illness
University Policy On Family Educational Rights And Privacy (FERPA)
Instrument Loans And Rentals
Interruption Of Degree Work
Missing Student Notification Policy
Practice Room And Maintenance Policy
Service And Assistance Animal Policy
Sexual Misconduct Policy And Procedures
Maintaining A Drug-Free Environment: Alcohol And Other Drugs Policies
Peabody provides accompanists for lessons, repertoire classes, and juries. Student accompanists are full-time piano majors that have been approved to accompany. Most accompanists hold one of the graduate assistantships in accompanying that are offered each year, both for general studio work and in opera. Other students are paid by the hour. Learn more…
Bicycles are to be secured to the bicycle racks located in the Plaza near the East Tower of the Residence Hall. A limited number of bicycle locks may be obtained from Campus Security free of charge. Bicycles left unattended for 30 days will be removed by the Campus Security and placed in storage. Bicycles left unclaimed for a total of 60 days will be disposed of through a charitable organization.
Opportunities, deadlines, and general information appear on bulletin boards throughout the campus. The bulletin boards serve different offices or groups depending on their locations. If you have materials to be posted, the Student Affairs Office will post the information on the appropriate board. All notices posted around school should adhere to the following policies:
- Notices must be in English. Dual language notices are permissible.
- The Student Affairs Office must approve acceptable locations for posters larger than 11”x 17” and may restrict the number for any single event.
- Due to limited space, only one notice per event can be posted in each location.
- Notices may not be posted on glass doors, inside elevators, in stairwells, or on painted surfaces.
- With the exception of category headings, items placed on bulletin boards must be posted with push pins (not staples). Notices placed on glass surfaces must use masking tape that does not require scraping to remove.
- Notices should be removed within 24 hours after the announced event.
- Notices placed on general purpose and recital bulletin boards must be stamped by the Student Affairs Office. Programs will be placed on recital boards by staff in the Student Affairs Office.
- A responsible party’s name and contact information must appear on posted notices (on the back side is acceptable).
Posters that do not adhere to these policies may be removed without notice. Repeated failure to comply with posting policy may result in disciplinary action.
As an educational institution, Peabody believes strongly in freedom of expression. At the same time, it is important for those posting announcements to recognize the diversity of our community and to remain respectful of others who will view the posters. Beyond the diversity that exists within the Conservatory in terms of race, nationality, ethnic background, sexual orientation, and religious identity, we have young children from the Preparatory on campus daily. Individuals posting announcements are asked to be mindful of these differences and to refrain from posting notices that negatively target or needlessly offend those of different backgrounds.
The Academic Code of Conduct applies to students at the Peabody Conservatory of the Johns Hopkins university and the Student Conduct Code applies to all students at the Johns Hopkins University. The primary purpose of the regulation of student conduct is to promote the highest level of academic integrity and to protect the health, safety, welfare, property, and rights of all members of the campus community. These codes are designed to benefit the Peabody Conservatory and the Johns Hopkins University and to assist in the forming of the highest standards of ethics and morals among its members. Acceptance of membership in the Peabody Conservatory carries with it an obligation on the part of each individual to respect the rights of others, to protect the University as a forum for the free expression of ideas, and to obey the law in keeping with the educational mission of the Conservatory. Acts of misconduct are viewed first as an opportunity to teach students the impact of their behavior on others and to understand the consequences of their actions.
No refund of tuition or fees will be granted to student suspended or dismissed for disciplinary reasons as a result of the Academic Code of Conduct and the Student Code of Conduct. Peabody reserves the right to revoke scholarship and/or dismiss a student whose academic standing or general conduct is considered unsatisfactory. Federal aid will be adjusted according to the Return of Title IV Funds refund policy, and may create a balance for which the student is responsible.
STUDENT CONDUCT CODE
Johns Hopkins University does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, veteran status or other legally protected characteristic in any student program, activity administered by the University, admission, or employment.
A person with a disability is defined by the Rehabilitation Act of 1973 and by the Americans with Disabilities Act of 1990 as an individual who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such an impairment, or is regarded as having such an impairment. For persons with disabilities it is important to provide to the University a comprehensive evaluation of a specific disability from an appropriate qualified diagnostician that identifies the type of disability, describes the current level of functioning in an academic or employment setting and lists recommended accommodations. It is important to submit this documentation to the appropriate coordinator or Human Resources contact person in a timely manner. Occasionally, it may be necessary to request additional information from an individual’s diagnostician to verify the information or accommodations.
The Office of Disability Services under the Office of Institutional Equity serves as the central point of contact for information on physical and programmatic access, specific accommodations, resolution of complaints and problems, faculty and staff concerns, and identification of available services. In addition, the office can provide training, consultation, and information regarding disability issues.
The school in which the student is enrolled assumes the coordination of reasonable accommodations. It is important to make an appointment with the director of student affairs or designee in the Student Affairs Office at the Peabody Conservatory to ensure that accommodations are provided in a timely manner. The Offices of Human Resources and/or University Departments assume the coordination of services and accommodations for employees.
Questions regarding Title VI, Title IX, and Section 504 should be referred to the Office of Institutional Equity, Wyman Park Building, Suite 515, 410-516-8075, 410-516-6225 (TTY), accessibility.jhu.edu.
Illness claimed as a reason for an absence from class should be appropriately documented. It is the student’s responsibility to advise and negotiate short-term, self-limited absences with individual teachers. Faculty members set their own policies and use their own discretion in determining whether or not a student’s transitory self-reported illness constitutes grounds for an excused absence. Documentation of prolonged or serious illness (greater than 3-4 days) should be obtained from a health care provider who is providing treatment. A student should submit documentation to the director of student affairs who will then notify the student’s faculty.
Professional photo shoots in Peabody facilities require the approval of the Marketing and Communications Office. Permission will only be given if the shoot will not interfere with classes, rehearsals, concerts, and other activities of the Institute. For more information about this policy, contact Margaret Bell, Assistant Director for Marketing and Communications, at 667-208-6561 or via email at firstname.lastname@example.org.
Any individual student or group that solicits funding from outside sources ( i.e. businesses, corporations, foundations, individuals) for Peabody affiliated purposes must submit all requests to the Office of Student Affairs for review and approval. The Office of Student Affairs will in turn work with the Office of External Relations to review any use of the Peabody name as well as the list of potential donors, in order to avoid any conflict of interest or potential legal and IRS related concerns.
Identification cards must be worn at all times by all members of the Peabody community and must be shown upon request to any Institute official or representative. There are no exceptions to this safety rule. Identification cards are issued to new students at registration. After that time, they may be obtained at the Campus Security Office, Monday through Friday between 8:00 am and 2:30 pm.
Students are assessed a $25.00 fee to replace an ID card. Any IDs that are found should be turned in immediately to the Campus Security Office. Cards are the property of the Peabody Institute of The Johns Hopkins University. The lending of this card to anyone or the possession of another person’s card is a violation of Peabody Institute regulations and may result in confiscation of the card and loss of privileges.
Once the academic year has finished, all student ID cards are automatically turned off at noon on the Friday after graduation. In order to have a card re-activated for summer use, a student will need to go to the Campus Security Office to request ID access. The student’s name must appear on the list of pre-registered students, provided by the Conservatory Registrar’s Office, in order to have the card re-activated. Students requesting access whose names do not appear on the list must provide Campus Security with written verification of their status from the Conservatory Registrar’s Office before access may be granted.
The instrument collection of The Peabody Institute includes a wide variety of standard orchestral string and wind instruments, as well as auxiliary and specialty instruments which many students may be called upon to play as part of their ensemble assignments. Learn more…
PIANO LOAN PROGRAM
The Piano Maintenance Department offers currently enrolled piano majors the opportunity to have an instrument in their home for the purpose of practicing off-campus. There are over 50 pianos available in the Piano Loan Program. Interested students may participate in the Piano Lottery which is usually held at the beginning of the fall semester. Pianos that are returned upon graduation are usually placed with students on the wait list or through a second lottery. Students who receive a piano through the Piano Lottery are required to pay a flat fee of $100 each year they have a piano. In addition, students are also responsible to pay for the round trip moving expenses upon signing the Piano Loan Contract. The round trip cost of a piano move is $350 for uprights and $450 for grands, plus $6 per stair each way. The student is also responsible for arranging and paying for their own piano tuning, string replacement, and other minor repairs. The loan of the piano includes a straight, wooden piano bench. The loan may last the duration of the student’s enrollment at Peabody as long as the student is enrolled in major lessons. Students participating in the Piano Loan Program are expected to predominantly use their loan instrument for practice rather than the Peabody practice rooms. For more information about this program, please contact Mary Schwendeman, director of Piano Maintenance Department, at email@example.com or by phone at 667-208-6635.
A leave of absence is an approved interruption of the degree program. Any student in good standing may be placed on leave of absence for personal or professional reasons. Requests for total withdrawal from degree programs must be initiated in the office of the Associate Dean for Student Affairs. More information can be found here.
As a requirement of the Higher Education Act of 1965 (amended) and in an effort to assist in ensuring the safety of our residential students, the Peabody Institute of The Johns Hopkins University has established a missing student notification policy that requires the University to alert an emergency contact designated by the student and/or the student’s parents, as well as local law enforcement, if the student has been missing for more than 24 hours.
All students are asked to provide the name and phone number of an emergency contact person with the information that is collected by the Registrar’s Office.
This information is accessible to authorized campus officials who have the responsibility of notification and law enforcement officers, in furtherance of a missing person investigation. The following procedures apply to all notifications:
- If an individual becomes aware that a residential student has been missing for more than 24 hours, he or she should immediately report the situation to Campus Security at 667-208-6608. A campus security officer is available to respond to a call 24 hours a day and seven days per week. Campus Security will initiate contact with the director of student affairs and the director of Campus Security and make the other necessary contacts to initiate action by Campus Security and other law enforcement officials.
- Campus officers will gather the details of the situation and inform the director of student affairs so that the designated emergency contact can be notified as soon as possible.
- In the case that the missing student is under the age of 18 and not emancipated, his or her custodial parent(s) or guardian(s) must be notified within 24 hours of the determination that the student is missing. This notification is in addition to any additional contact person designated by the student.
- Local law enforcement will be notified in all cases even if the student has not provided an emergency contact, and the University will provide the necessary information to assist in locating the missing student.
- Individuals who are concerned about someone who has not been missing for 24 hours, but has failed to return to his/her residence are also encouraged to contact Campus Security.
If the circumstances related to a student’s disappearance appear to be related to foul play, (i.e., kidnapping or other criminal acts), then the appropriate notifications and actions should be initiated immediately, even if the student has been missing for less than 24 hours.
Concert halls on campus are heavily used throughout the year. The Concert Office coordinates more than 1000 events in the halls from September to June. Consequently, rehearsal time is only available for degree and non-degree recitals scheduled through the Concert Office. Instructions for arranging rehearsal time for recitals will be given to students when they register for a recital.
Food, drinks, and smoking are strictly prohibited in the performance halls. Following rehearsals in performance halls, students are responsible for covering any piano, harpsichord or organ used in the rehearsal. Piano covers must not be placed on the floor in any performance hall. For degree recitals, halls are not available until 15 minutes before the performance. All performance halls close at 11:00 pm.
If a community member happens to discover a piano with a malfunction, fill out a piano maintenance form which can be found in the hallways throughout the practice room building and outside the Piano Maintenance Office in the Conservatory basement. An email specifically describing the problem may be sent to firstname.lastname@example.org. If there is a malfunction in any of the concert halls, the Concert Office should be notified immediately. Do not discard any broken bass strings; lay them inside the piano along the curved side. Also, do not discard any key tops or sharps; put them under the music desk, by the tuning pins. Piano covers must not be placed on the floor in any performance hall. A storage box is provided in each location and should be used for this purpose.
In the event a concert, rehearsal, or recording includes a prepared piano piece, the student must discuss arrangements with the Piano Maintenance Department prior to the first rehearsal.
No objects may be placed within the piano nor may tape, adhesive markers, whiteout, or other substances be placed on piano dampers or strings without the permission of the Piano Maintenance Department.
There are 51 acoustically-treated practice rooms on campus which are available (some only by key check-out through Campus Security) for students taking major lessons at the Conservatory. These rooms receive an enormous amount of use, and reasonable steps are taken to protect the longevity and beauty of our valuable instruments. Accidental spills, burn marks, and food debris are some of the sources of considerable damage that are observed in our practice rooms. Careful cooperative effort of every student enables everyone to achieve maximum benefit from, and to protect the condition of, our facilities. Toward that end, students need to adhere to the following guidelines:
- Students must place their ID cards, with the photograph facing outward, in the ID card clips mounted on practice room doors for the duration of their practice sessions.
- Eating, drinking, and smoking are prohibited in all practice rooms and concert halls. Water bottles for singers and wind instrumentalists are permitted, but must be placed on the shelves provided or on the floor.
- Please do not place any items (i.e., book bags, pocketbooks, instrument cases, etc.) on top of the pianos. Items should be placed on the floor, or on the shelves or hooks provided.
- As a courtesy to fellow students, practice sessions are limited to a period not to exceed three (3) hours. Students using key access practice rooms must lock the door and return the keys to Campus Security at the conclusion of their practice sessions. Students may check out the key for an additional three hours from Campus Security if no other student is waiting for the room.
- Possessions may not be left in a room to reserve it. A room left unoccupied for 10 minutes is available. In an effort to reduce thefts, Campus Security may lock an unoccupied practice room if there are unsecured items in it.
- If chairs or stands are moved from other practice rooms, or if a piano is moved within a room, all items should be returned to their original locations at the end of each practice session. (Note: Students are advised to bring a personal portable stand to practice sessions).
- For security purposes, coverings may not be placed over the windows in the doors of the practice rooms.
- To protect our floors, cellists and double bass students are asked to use rubber tips or stoppers on their instrument end pins.
- Piano Practice Priority: Fourteen rooms have signs identifying them as piano priority practice rooms. Piano majors will have first right of access to these rooms and may ask non-pianists to leave rooms designated as piano practice priority rooms. There are an additional four piano priority rooms located in the Wenger hallway underneath the West Tower residence hall.
- Chamber Music Practice Priority: Four rooms in Leakin Hall— 253 (chamber w/ piano), 239 (chamber w/o piano), 242, and 244 (quartet/quintet)—are designated for chamber music priority. Chamber groups with all members present may ask other students to vacate these rooms. Pianists have second priority for the piano chamber music rooms. On Saturdays, some of these chamber music priority rooms are used for teaching in the Preparatory and will not be available to Conservatory students for practicing between 9:00 am and 5:00 pm. Chamber music groups may reserve Saturday rehearsal times in Conservatory rooms with the Registrar’s Office by 4:30 pm on Fridays. In addition, the registrar can assign available rooms in Leakin Hall to students needing a place to practice with their chamber group.
- Dual Piano Priority: Leakin Hall Room 237 is designated as a dual piano priority room.
- Double Bass Practice Priority: Leakin Hall Room 420, the practice room closest to the double bass studio, is a bass priority practice room. Double bass students will have the prerogative to ask other instrumentalists to vacate the room.
- Percussion Practice Priority: Six to eight rooms in proximity to the percussion studio are locked percussion priority practice rooms. Students must go to the Campus Security Office to secure a key to these rooms.
- Voice Practice Priority: Leakin Hall Room 129 is designated as a voice priority practice room. Vocalists have the prerogative to ask other students to vacate the room.
- Harp Practice Rooms 34 and 35 on the plaza level of Leakin Hall are locked practice rooms designated as harp-only practice rooms. All harp students will be given keys.
- Jazz Practice Rooms: Three rooms on the second floor of Leakin Hall are designated as jazz practice rooms.
- Practicing is not permitted in a teaching studio without the written permission of all the teachers assigned to the studio. At all times, teaching in these rooms takes precedence over practicing. Students with access to a teaching studio should be sure that the studio is not needed for teaching before beginning to practice. Keep in mind that, in addition to a teacher’s regular teaching schedule, a teacher may need a room to teach a make-up or special lessons.
- Hours of availability: Practice rooms located in the Wenger hallway are available 24 hours a day. Organ students are permitted to use Griswold Hall 24 hours a day with permission of the studio teacher. All other practice rooms will be closed from 2 am until 6 am. If a practice room is locked, contact Campus Security for assistance.
- Practice rooms and other campus facilities may not be used for non-Peabody related instruction (i.e. private instruction).
- Practicing in hallways and other public areas is strongly discouraged as it may be disruptive to classes, performances, and offices in the area. Failure to heed a request to cease playing may result in disciplinary action.
These policies exist to optimize the availability of our finite number of rooms and to protect our instruments as much as possible. Students who violate these policies are subject to fines. The fines will be as follows:
|$100||Failure to comply with request of practice room monitor, including Campus Security officer (No warnings)|
|$50||Drink or food on the pianos or concert halls|
|$50||Possessions left in an abandoned room for more than 10 minutes|
|$50||Failing to replace items (stands, chairs, etc.) removed from practice rooms|
|$50||Failure to yield priority in marked rooms|
|$50||Exceeding time limit (i.e. keeping a key to a locked practice room for more than the time permitted in this policy)|
|$25||Covering practice room window|
|$25||Failure to display ID properly (in window, photo facing outward)|
|$10||Non-food items (other than music) placed on pianos|
Fines will double for repeat violations. Chronic violations of the policy may result in disciplinary action which may include a revocation of privileges to use the practice rooms, among other sanctions.
Students will be notified in writing of a violation citation and will have seven days from the date of the notification to appeal in writing to the director of student affairs or other designated school official. A timely appeal will result in an opportunity to meet with the director of student affairs or other designated school official who will consider any relevant information the student wishes to present. In the absence of an appeal, the sanction in the notice will be put into effect. Questions regarding this policy may be directed to the Student Affairs Office.
The Peabody Institute of the Johns Hopkins University is committed to providing a healthy, comfortable and productive work and learning environment for all students, faculty and staff. Research shows that tobacco use in general, including smoking and breathing secondhand smoke, constitutes a significant health hazard. In accordance with the Johns Hopkins University policy, the Peabody Institute strictly prohibits all smoking and other uses of tobacco products within all University buildings and on University property with the exception of the balcony area outside the south side of the dining hall, where appropriate receptacles are provided. (Do not use the standard trash containers.)
For the purpose of this policy, “tobacco” is defined to include, but is not limited to, any lit cigarette, cigar, pipe, clove cigarette, e-cigarette, and any other smoking product; and smokeless or spit tobacco, also known as dip, chew or snuff in any form.
The use, distribution, or sale of tobacco, including any smoking device, or carrying of any lit smoking instrument, in University owned, leased or occupied facilities or on University leased, owned, or occupied property, at events on University properties, or in University-owned, rented or leased vehicles, is prohibited.
If individuals within the University community smoke or use tobacco products off University properties, they are expected to be respectful of residents and businesses neighboring the University campuses and properties. They should not loiter in front of homes and businesses near University campuses or properties, and must discard tobacco products in appropriate receptacles. Violations of this policy may result in disciplinary action.
Visitors are required to sign in and leave a photo ID with the officer at the entrance to campus, unless they are attending a public event such as a concert, recital, reception, banquet, or meeting. The officer will issue a visitor pass in exchange for a photo ID that will be returned when the visitor pass is returned.
Visitors are expected to keep the visitor’s pass on their person and visible while on campus.
Visitors are expected to leave campus by 10 pm or no later than one hour after the end of the event they are attending, unless they are in the company of a current student, faculty, or staff member. Community members accept full responsibility for their guests while on campus.
Visitors, who are not registered overnight guests of a residence hall resident, must leave campus by 2 am.
Overnight guests are permitted, provided their presence does not disrupt the normal activities of other residents. Students residing in double or triple rooms must obtain permission from their roommate(s) to have an overnight guest.
All overnight guests must register with the Residence Life Office and with their host’s Residence Assistant.
Overnight guests are restricted to no more than three consecutive nights on four separate occasions.