The Peabody Conservatory of the Johns Hopkins University (“Peabody”) is committed to academic honesty and ethical conduct. Each member of the Peabody community is entrusted with two essential responsibilities: to live honorably within the established codes of conduct, and to hold other members of the community to the same high standard of conduct.
In keeping with the educational mission of the Conservatory, acts of misconduct are viewed as an opportunity to teach students to recognize the impact of their behavior on others and the extent of their responsibilities for their actions through counseling, mediation, and/or educational efforts, noting that every act of academic misconduct has consequences and may result in one or more sanctions as described in this policy.
The policies and processes of this Peabody Academic Code of Conduct pertain to all students enrolled at the Peabody Institute, including double degree students and joint degree students.
All issues of non-academic student misconduct will be subject to the University-wide Student Conduct Code.
Research misconduct is defined as fabrication, falsification, or plagiarism in proposing, performing, reviewing or reporting research. For a complete definition, refer to The Johns Hopkins University Research Integrity Policy. The Policy applies to all University faculty, staff, trainees and students engaged in the proposing, performing, reviewing or reporting of research, regardless of funding source. Allegations of research misconduct regarding a student must be referred to the Research Integrity Officer for assessment under that Policy and must also be reported to the Director of Advising or another member of Academic Affairs.
Peabody Institute students may enroll in courses in one or more other University divisions or schools. Peabody students are subject to this policy not only when enrolled in Peabody courses, but also when enrolled in courses in other University divisions or schools. Academic misconduct in the context of those “outside” courses will be subject to and resolved under this policy.
Students from other divisions of the Johns Hopkins University enrolled in classes at the Peabody Institute will be held to the standards enumerated in this Peabody Academic Code of Conduct, noting that students from outside divisions must also comply with their home division or school academic ethics policy and will be subject to their home division or school procedures for resolution of academic ethics violations in Peabody courses.
Academic misconduct is prohibited by this policy. Academic misconduct is any action or attempted action that may result in creating an unfair academic advantage for oneself or an unfair academic advantage or disadvantage for any other member or members of the academic community. This includes a wide variety of behaviors such as cheating, plagiarism, altering academic documents or transcripts, gaining access to materials before they are meant to be available, and helping another individual to gain an unfair academic advantage. Nonexclusive examples of academic misconduct are listed below.
Cheating. The following are nonexclusive examples of cheating:
Plagiarism. The following are nonexclusive examples of plagiarism:
Forgery/Falsification/Lying. The following are nonexclusive examples of forgery, falsification and lying:
Facilitating Academic Dishonesty. The following are nonexclusive examples of facilitating academic dishonesty:
Unfair Competition. The following are nonexclusive examples of unfair competition:
If a student is suspected of academic misconduct, the faculty member responsible for the course in which the misconduct allegedly occurred must review the facts of the case promptly with the student. If, after speaking with the student and any witnesses, the faculty member believes that academic misconduct has occurred, the faculty member must first contact the Director of Advising or another member of Academic Affairs to determine whether the offense is a first offense, or a second or subsequent offense. If a first offense, the faculty member may settle the case directly with the student, i.e., the faculty member and student may reach an agreement on the resolution of the alleged misconduct. If such an agreement is reached, the faculty member must promptly provide the student with a letter outlining the resolution that includes the charges, a summary of the evidence, the findings, and the sanctions agreed upon, and must also simultaneously provide a copy of that letter to the Director of Advising. If, however, the faculty member cannot reach an agreement with the student (e.g., the student denies cheating or does not agree with the proposed sanction, etc.), or the offense is a second or subsequent offense, or if in the case of a first offense, the sanction imposed would be greater than failure in the course, the faculty member must promptly notify the Director of Advising in writing of the alleged violations, evidence, including potential witnesses, and other pertinent details of the case. In such instances, the case will proceed to the next phase of resolution as outlined below.
In the case of a first offense that is not resolved between the faculty member and student, or a second or subsequent offense, the Director of Advising, or another designee from Academic Affairs, will be assigned to the case and gather information regarding the alleged academic misconduct to determine the appropriate means of resolution. This gathering of information may include without limitation meetings with or requests for statements from the respondent and witnesses, and review of any related information. The Director of Advising may dismiss a case for a lack of sufficient information or if the alleged conduct does not fall within conduct prohibited by this policy. Absent these circumstances, the case will be resolved as explained below.
Types of Conduct Proceedings
There are two types of conduct proceedings – an administrative hearing and a panel hearing. The Director of Advising (or designee) will, after the initial inquiry, decide whether a case will be resolved through an administrative hearing or a panel hearing. In making this decision, the Director of Advising (or designee) will consider the nature of the alleged misconduct and potential sanctions, the complexity of the facts, the prior academic misconduct history of the respondent, and other relevant information and factors.
Administrative Hearing | An administrative hearing involves a meeting between the Director of Advising (or designee) and the respondent. The Director of Advising (or designee) may also meet with witnesses and others involved and obtain and review relevant evidence. The Director of Advising (or designee) will review the allegations and evidence with the respondent and give the respondent an opportunity to respond. The Director of Advising (or designee) will determine based on preponderance of the evidence whether the respondent is responsible for the alleged policy violation(s), and, if so, issue (an) appropriate sanction(s).
Panel Hearings | The panel is comprised of trained University students, faculty and staff appointed for annual terms by the Associate Dean of Academic Affairs to hear alleged violations of this policy. The panel, comprised of 3 student members and 3 members of the faculty and/or staff is charged with determining based on a preponderance of the evidence whether a respondent’s actions constitute a violation of this policy and, if so, determining (an) appropriate sanction(s). The panel shall make its determination of responsibility and sanctions by majority vote, except that unanimity is required for a sanction of expulsion. The hearing is a closed proceeding, meaning that no one other than the panel members and necessary University personnel, may be present. The respondent and witnesses called to the hearing will be present in the hearing room only when making a statement or being questioned by the panel.
In general, hearings will proceed as follows, although the panel has discretion to alter the order or manner in which it hears or receives evidence, and to impose time limits on any stage of the process:
The Director of Advising or panel may request the presence of any witness with relevant information about a case. The respondent may request that relevant witnesses be heard the respondent’s behalf. Absent exceptional circumstances, the respondent should inform the Director of Advising in writing at least three (3) days in advance of any meeting or hearing of the names of the witnesses and to what they will attest. The Director of Advising or panel may determine whether and the extent to which witnesses will be permitted to participate or questioned in any meeting or hearing, including whether their testimony is relevant.
In connection with the resolution of alleged policy violations, a respondent shall:
A respondent may raise the potential conflict of any University personnel participating in the resolution process. A respondent may also decline to participate in the resolution process. The University may however continue the process without the respondent’s participation.
Communications under this policy will primarily be conducted with students through their official University email address, and students are expected check their official University email on a regular basis.
A “preponderance of the evidence” standard will be used to determine responsibility for alleged violations of this policy. A “preponderance of the evidence” standard is an evidentiary standard that means “more likely than not.” This standard is met if the proposition is more likely to be true than not true.
Except in the case of a resolution for first time offenses with a faculty member, the respondent may appeal an administrator or panel’s finding of responsibility and/or sanction(s). A respondent must file any appeal within five (5) days of the date of the notice of outcome solely on one or more of the following grounds:
Any appeal must be filed in writing with the Associate Dean for Academic Affairs. An appeal will involve a review of the file and as determined necessary, gathering of information from relevant university personnel or panelists; the appeal does not involve another hearing. On review of the appeal, the Dean or designee may:
The Associate Dean of Academic Affairs will simultaneously send the appeal determination, with the reasons therefor, to the administrator or panel, as appropriate, and to the respondent. The decision of the Associate Dean is final. No further appeals are permitted.
The following factors may be considered in the sanctioning process:
This section lists some of the sanctions that may be imposed upon students for violations of this policy. Peabody reserves the right, in its discretion, to impose more stringent or different sanctions depending on the facts and circumstances of a particular case. Sanctions for academic misconduct under policy are generally cumulative in nature.
When a student is found responsible for academic misconduct, the sanction(s) that may be imposed include without limitation one or more of the following:
Formal Warning | The student is notified in writing that his or her actions constitute a violation of this policy, and may be subject to other actions (e.g., re-taking an exam or failure in a course).
Probation | The student is notified that further violations of this policy within the stated period of time will result in the student being considered for immediate suspension or other appropriate disciplinary action. If at the end of the specified time period no further violations have occurred, the student is removed from probationary status.
Suspension | The student is notified that the student is separated from the University for a specified period of time. The student must leave campus and vacate campus residence halls, if applicable, within the time prescribed and is prohibited from University property and events. The conferring of an academic degree may be deferred for the duration of the suspension. A student must receive written permission from the University prior to re-enrollment or re-application. Academic work completed at another institution while on suspension will not be recognized for credit transfer.
Expulsion | Expulsion means the permanent removal of the student from the University. Expulsion includes a forfeiture of all rights and degrees not actually conferred at the time of the expulsion, permanent notation of the expulsion on the student’s University records and academic transcript, withdrawal from all courses according to divisional policies, and the forfeiture of tuition and fees. Any student expelled from the University is prohibited from University property and events and future reapplication to the University.
If the student is found responsible of academic misconduct, the statement of findings will include any sanctions imposed. A copy of the findings will be copied to the Associate Dean of Academic Affairs. A case file concerning a student will be retained for seven (7) years from date that the student graduates or otherwise leaves the university.
Revised AY 2016-2017 | August 2017